Fleet Safety Coordinator

Fleet Safety Coordinator

The purpose of this position is to establish compliant record retention processes for the company's Fleet Safety Function. To be a central position for the flow of documentation and information through the department. To train users on the automated storage systems used in the department (i.e., Driver Management On-Line, Safety Portal, and SAP).

Essential duties and responsibilities include: monitoring driver qualification files in the Driver Management On-Line Program for accuracy, auditing new DQ files to ensure completion prior to approval, reviewing DOT drug & alcohol testing documentation to ensure compliance, compiling key point indicator (KPI) reports, maintaining vehicle accident registers, ordering MVR's & criminal background checks as needed, requisitioning and receiving invoices to ensure that all Fleet Safety accounts are paid timely, researching & applying information for Annual Driver Safety Awards & ensuring that each driver receives what he/she is entitled to, participating in monthly budget meetings and key journal entries as needed, and assisting locations with questions pertaining to the policy & procedures of DOT drug/alcohol testing.

Essential skills include proficiency in Excel, strong organizational skills, confidentiality, knowledge of SAP, and knowledge of Driver Management On-Line.

Customer focus - internal/external: work activities require daily contact with more than one department to discuss/interpret methods and procedures and also to resolve mutual problems. Work activities require daily contact with outside companies. Responsibility for confidential information: very confidential information is entrusted; disclosure would be serious. Technical skills: requires intermediate computer skills. For example, utilizing advanced functions in spreadsheet or word processing software. Language skills: ability to read and interpret documents such as instructions and policy/procedure manuals. Ability to write reports and correspondence. Math skills: ability to calculate figures and amounts such as percentages and volume. Reasoning ability: ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Qualifications: typically requires 1 to 2 years of experience. Education: high school diploma/GED; typically requires a bachelor's degree.