Research Administrative Assistant

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Are you interested in making a difference in patient care? Learn about our unique culture of respect, growth, innovation, the best patient care, and how we give back to the community.

At United Urology Group , our employees are at the heart of our mission and have incredible opportunities to impact our patients' lives with their urologic care.

• We foster a culture that thrives on compassion, teamwork, integrity, and diversity, all of which start with our staff!
• We deliver a cohesive approach to urologic care that provides patients with access to experienced specialists, a superb team of healthcare professionals, and the most advanced technology for patient treatments and therapies.
• We offer competitive salaries and a great work/life balance: enjoy your weekends!
• UUG offers outstanding benefits, including tuition reimbursement, health, dental, and vision insurance, corporate discounts, and much more!

United Urology Group is regarded as the leading urology network in the country. Our Affiliates include Chesapeake Urology, Arizona Urology—Phoenix & Scottsdale, Arizona Urology—Tucson, Colorado Urology, and Tennessee Urology.

Position Summary:

The Research Administrative Assistant is a vital member of the research department. This position provides comprehensive administrative support to research staff, ensuring the smooth operation of ongoing clinical trials and research projects. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication and interpersonal skills.

Primary Duties & Responsibilities:

• Schedule and manage research appointments.
• Maintain accurate and up-to-date clinical trial documentation.
• Prepare and submit regulatory documents as required by Institutional Review Boards (IRBs).
• Assist with data entry into electronic databases.
• Answer phones and emails professionally and courteously.
• Manage physician and research team calendars, scheduling appointments and meetings.
• Maintain filing systems (electronic and paper) for research records.
• Prepare correspondence, reports, and presentations.
• Order and maintain office supplies.
• Stay informed of research protocols and procedures.
• Maintain confidentiality of patient information.
• Adhere to all company policies and procedures.
• Assist with sponsor invoicing.
• Assist with sponsor payment posting.

Please note this is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Qualifications:

• A High School Diploma is required; an associate's degree or equivalent experience in a relevant field is preferred.
• Minimum of two (2) years of administrative experience, preferably in a healthcare or research setting.

Knowledge, Competencies & Skills:

• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to learn and adapt to new procedures and technologies.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional and courteous demeanor.
• Knowledge of urological terminology (a plus).
• Experience with clinical trial research processes (a plus).
• Excellent problem-solving skills.
• Ability to prioritize and manage multiple tasks simultaneously.
• Strong interpersonal skills.
• Ability to type a minimum of 40 words per minute.

Direct Reports:

• N/A.

Travel:

• This position does not require any travel.

Physical Requirements for the Job:

• Regularly required to sit and stand for extended periods.
• Involves standing, sitting, walking, bending, stooping, and twisting.
• Requires full range of body motion, including manual and finger dexterity and eye-hand coordination.
• Occasionally lifts and carries items weighing up to 25 lbs.

Equal Opportunity Employer: United Urology Group and its affiliate practices are an equal opportunity employer. We do not discriminate based on race, color, religion, age, sex, national origin, disability, veteran status, or sexual orientation.

The successful candidate(s) for any UUG position will be subject to a pre-employment background check.

Actual compensation offered to candidates is based on work experience, education, and skill level.

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