Accounting & Administrative Specialist

Job Description

Job Description

Company: Unitek Contracting Group, LLC

Position Title: Accounting & Administrative Specialist

We’re looking for an Accounting & Administrative Specialist to handle customer collections and accounts payable while providing general accounting, administrative, and human resources support. You’ll follow up on past-due accounts, process invoices, maintain accurate records, and assist with hiring activities.

What You’ll Do

• Handle customer collections by following up consistently on past-due invoices, communicating with customers, helping resolve billing and payment issues, documenting collection activity, and escalating seriously past-due or unresolved accounts.
• Process vendor and subcontractor invoices by entering and coding them accurately, confirming required approvals, preparing payment documentation, and with your supervisor to coordinate payment schedules.

• Review vendor statements, research discrepancies, reconcile accounts, and maintain accurate accounting records.

• Support the Controller and accounting team with account reconciliations, spreadsheets, reports, and other assigned accounting tasks.
• Assist with hiring activities, including posting requisitions, reviewing and forwarding applications, scheduling interviews, and maintaining application files.
• Coordinate required drug tests and physical examinations for new hires and employees subject to DOT and hazardous materials requirements.
• Provide instructions, track completion, follow up on outstanding requirements, and notify the appropriate manager when required steps remain incomplete.

• Maintain organized and confidential financial, applicant, and employee records.

• Communicate with customers, vendors, employees, and internal teams to answer questions and resolve accounting and administrative issues.

What We’re Looking For

Required

• High school diploma or equivalent.
• Experience in accounts payable, accounts receivable, collections, bookkeeping, or a related accounting function.
• Strong attention to detail, organization, and follow-through.
• Good written and verbal communication skills.
• Ability to manage competing priorities and meet deadlines.
• Proficiency with Microsoft Office, particularly Outlook and Excel.
• Ability to make collection calls and follow up consistently on overdue accounts.

Preferred

• Construction accounting experience, including contracts, change orders, retention, progress billings, or subcontractor invoicing.
• Experience with accounting software; Timberline/Sage experience.
• Experience using ADP or a similar HRIS system.
• Experience supporting recruiting, hiring, or employee onboarding activities.

What You Can Expect

• Full-time, in-person work schedule
• Competitive compensation
• Employee Stock Ownership Plan (ESOP) participation
• 401(k) with company match
• Medical, dental, vision, and prescription drug coverage
• Paid holidays and PTO
• Professional development

About Us

Unitek Contracting Group, LLC, founded in 2009, is the parent company of Unitek Insulation, Unitek Supply, Acutron, Unitek Restorative Services, and UTS Maritime Services. UCG provides shared human resources, payroll, safety, accounting, and management services that support the day-to-day operations of each company.

You’ll support multiple companies and work across different areas of the business.

Apply today.

We are an Equal Employment Opportunity Employer. All employment decisions will be made without regard to age, race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, or protected veteran status.