Accounts Payable Specialist

Accounts Payable Specialist

About Twelve Twelve designs and builds the world's most inspiring merchandise and packaging for the world's most coveted brands. With deep expertise across global production, creative innovation, and sustainability, we turn bold ideas into elevated, high-impact realities. Our clients—ranging from luxury fashion and beauty to leading lifestyle brands—trust us to deliver unforgettable experiences through beautifully executed product and packaging.

The Accounts Payable Specialist is responsible for the day-to-day processing of accounts payable transactions, ensuring invoices are accurately processed, and vendors are paid on time. This role plays a key part in maintaining strong vendor relationships, supporting month-end close activities, and ensuring compliance with company policies and accounting standards. The position relates to accounts payable transactions across multiple legal entities (US, UK and France) and currencies, ensuring compliance with each entity's accounting and tax requirements, and intercompany transactions. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, collaborative environment.

Responsibilities

• Process a high volume of vendor invoices accurately, efficiently, and according to budget.
• Match invoices to purchase orders and supporting documentation, ensuring proper approvals are obtained.
• Prepare and process payments via ACH, wire transfers, checks, and employee expense reimbursements.
• Reconcile vendor statements and investigate discrepancies, resolving issues in a timely manner.
• Respond to vendor inquiries regarding invoices and payment status.
• Maintain accurate vendor records, including W-9/W-8 forms, VAT information, banking details, and 1099 documentation.
• Assist with monthly AP reconciliations, including vendor balances, accruals, and prepaid expenses.
• Ensure expenses are coded to the appropriate general ledger accounts.
• Maintain organized AP files and supporting documentation.
• Match invoices to purchase orders and supporting documentation, ensuring proper approvals are obtained.
• Coordinate with Operations to resolve quantity or pricing discrepancies.
• Coordinate payment runs with the Treasurer.
• Ensure expenses are coded to the appropriate general ledger accounts.

Compliance & Process Support

• Follow established internal controls and company policies to ensure accurate financial reporting.
• Support month-end and year-end close activities by preparing AP schedules and reconciliations.
• Assist with internal and external audit requests by providing required documentation.
• Identify opportunities to improve AP processes and workflow efficiency.
• Ensure compliance with GAAP, tax regulations, and company financial policies.
• Identify duplicate invoices, fraudulent invoices, and unusual payment requests.

Cross-Functional Collaboration

• Partner with Finance, Purchasing, Operations, and other internal teams to resolve invoice and payment issues.
• Communicate proactively with vendors to maintain positive working relationships.
• Support special projects and other accounting responsibilities as assigned.

Requirements

• 3-5 years of Accounts Payable experience in manufacturing or product development industries.
• Solid understanding of AP processes and basic accounting principles.
• Experience working with NetSuite.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, basic formulas).
• Strong attention to detail with excellent organizational and time management skills.
• Ability to manage multiple priorities while meeting deadlines.
• Excellent communication and customer service skills.
• High level of integrity and discretion when handling confidential financial information.
• Able to deal with large volume of transactions.

Preferred Qualifications

• Experience processing multi-currency transactions and international vendor payments.
• Familiarity with 1099 reporting and sales/use tax requirements.
• Experience supporting month-end close and financial audits.

What You Can Expect:

• Full-Time Benefits (Medical, Dental, Vision, Disability, Life)
• Hybrid work environment
• Mental Health Mondays: Once a month our offices close globally (that's an additional 12 days per year)
• Generous Paid Time Off -- Including your birthday, personal days, and time off around holidays
• Paid Parental Leave
• Family planning and wellness benefits
• Summer Fridays
• Discretionary Bonuses

Salary: $80k depending on experience

Twelve Inc. is committed to building an inclusive environment for people of all backgrounds and everyone is encouraged to apply. It is the policy of the Company to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants without regard to race, creed, color, religion, sex, national origin, ancestry, age, alienage or citizenship status, disability, or handicap, marital status, familial status, veteran status, sexual orientation, arrest record, genetic information or any other characteristic protected by applicable federal, state or local laws.