Project Billing Specialist

Job Description

Job Description

Ardurra is seeking a  Project Billing Specialist to join our team in  Meridian, ID !

Ardurra is a fast-growing national engineering and consulting firm built on entrepreneurial thinking, people-first leadership, and a commitment to creating lasting impact in the communities we serve. Since forming in 2017, we’ve grown from 100 employees to more than 2,600 across more than 120 offices nationwide.

Primary Function

The Project Billing Specialist plays a key role in the financial operations of the company by managing client billing, tracking accounts receivable, supporting collections efforts, and assisting in project financial setup and maintenance. This position collaborates closely with Project Managers, the Project Finance team, and Accounts Payable and Receivable teams to ensure timely and accurate billing, proper coding of subcontractor invoices, and effective cash receipt processing.

Job Duties & Responsibilities:

• Prepare and submit client invoices in accordance with contract terms, billing schedules, and project requirements.
• Ensure accurate billing of labor, expenses, subcontractors, and contract modifications.
• Maintain billing records, client remittance information, and supporting documentation.
• Submit invoices through client billing portals and resolve invoicing issues as needed.
• Monitor accounts receivable aging and assist with collection efforts on outstanding balances.
• Partner with Project Managers and clients to address billing questions, payment issues, and invoice discrepancies.
• Track unbilled receivables and support timely revenue capture.
• Assist with project setup by entering contract terms, billing structures, rate tables, and revenue methods.
• Support new client and project onboarding activities within the accounting system.
• Receive, code, and route subcontractor and subconsultant invoices for approval and payment processing.
• Verify subcontractor invoices align with project budgets and contractual requirements.
• Assist with cash receipt coding, payment application, and reconciliation of billing discrepancies.
• Provide project financial support, reporting, and billing analysis to Project Managers and internal stakeholders.
• Support project closeout activities, including final invoicing and accounts receivable reconciliation.
• Assist with audits, compliance reviews, and other accounting or administrative projects as assigned.

Required Skills and Qualifications:   

• Minimum Experience - High School Diploma and 2+ years’ experience in project accounting with a primary focus on project billings.  OR  Bachelor’s degree and 0+ years’ experience.
• Strong initiative, attention to detail, analytical and problem-solving skills.
• Strong communication skills, possessing the ability to work with employees throughout the organization, vendors, and clients, while building long-distance positive relationships across offices.
• Capability to work independently.
• Proficient in Microsoft Office Products, particularly Excel.
• Availability for occasional travel as needed between offices.

Preferred Skills and Qualifications:   

• Demonstrated experience in engineering, construction, or professional services industry.
• Familiarity with accounting software, Deltek Ajera, Vision and Vantagepoint a plus.
• Experience in a quick-paced, high-volume environment.
• Ability to collaborate with other team members to achieve high quality work products.

Why Ardurra?

While Ardurra offers competitive compensation and rich benefits programs, it is our culture that truly sets us apart from our peers. We nurture a family-like culture, striving to create a work environment that is enjoyable, challenging and rewarding but also fun. We are acutely focused on developing our staff, whether through our internal Ardurra Academy or through our industry-leading Leadership program. We have made a deliberate and focused commitment to nurture a people-centric culture where people are: valued as individuals; supported in their professional and career development with multiple, varied career paths; provided the tools and resources to be successful, engaged, and satisfied in their work; and positive benefits, time-off programs, and flexibility to help maintain a healthy balance between work and home.

Ardurra is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.  

NOTICE TO THIRD PARTY AGENCIES:

Ardurra does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Agency Agreement, Ardurra will not consider or agree to payment of any referral compensation or recruiter fee. If a resume or candidate is submitted to any hiring manager without a previously signed agreement, Ardurra reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. These candidates will be considered property of Ardurra. We’re not currently looking to add any more agencies to our list of approved vendors, so please do not contact any of our managers or recruitment team with sales calls or details of your candidates.

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