Program Coordinator

Hybrid

Coral Gables, FL

Full time

R100101917

Current Employees:

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The Program Coordinator performs a variety of research, planning, and administrative functions to support and facilitate the growth of the LawWithoutWalls (LWOW) program and to provide administrative support for Professor DeStefano’s other classes. The Coordinator assists with the development, organization, production, and evaluation of the program to achieve its mission, goals, and objectives. An employee in this position demonstrates familiarity with University policies and procedures and ensures program compliance.

1. Works closely with the Director of the LWOW Program, the Founder of the LWOW Program, and other full-time faculty, adjuncts, staff, and students (from UM and the other LWOW participating schools) to continuously support and improve the learning experience and quality and value of the program.

2. Serves as the liaison between the LWOW and other Units at UM and other LWOW participants

3. Makes calendar appointments, travel arrangements, and reservations for leadership and staff.

4. Coordinates and attends LWOW meetings and provides notes and summaries.

5. Manages supplies and assets for LWOW and purchasing of required supplies and instructional materials for LWOW Sprint event.

6. Handles expense reimbursement and P Card expenses for the Director of LWOW, Professor DeStefano, and LWOW student helpers who attend Sprint or other events.

7. Under the direction of the Director of LWOW, assists with the development of marketing and social media content (including written and video posts and open houses )

8. Assists the LWOW Leadership team in planning and marketing LWOW events including but not limited to LWOW PopUps, WarmUps, and Sprint including branding, giveaways, logo design.

9. Assists with the planning, preparation, coordination and/or delivery of program content at program events (noted above)

10. Provides assistance and support for participants and/or program constituents in all administrative aspects of LWOW (and in Professor DeStefano’s other classes) and maintains files and/or program

data. This includes but is not limited to

a. Supporting the LWOW Director, Professor DeStefano, and other LWOW leaders with daily clerical tasks

b. Updating to Blackboard and Google Classroom as needed and per the syllabus created by the Director of LWOW and Professor DeStefano

c. Overseeing database maintenance and enrollment management of participants and students from participating schools in LWOW.

d. Registering UM students for Professor DeStefano’s courses (e.g., Civil Procedure and LawWIthoutWalls) and inputting grades using University procedures and systems.

e. Responding to various requests and telephone, email, and internet submissions for LWOW and for Professor DeStefano.

1. Adheres to University and unit-level policies and procedures and safeguards University assets.

2. Under the supervision of the Director, helps reconcile budgets and provides monthly budget reports to ensure operations are within budget

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Education/Experience:

High School or equivalent and minimum 1 years of relevant work experience. Some college education is preferred.

Knowledge, Skills and Attitudes:

● Skill in completing assignments accurately and with attention to detail.

● Ability to analyze, organize and prioritize work under pressure while meeting deadlines.

● Ability to process and handle confidential information with discretion.

● Ability to work evenings, nights, and weekends as necessary and travel outside the country as needed

● Commitment to the University’s core values.

● Ability to work independently and/or in a collaborative environment.

● Ability to accurately prepare and maintain records, files, reports, and correspondence

● Proficiency Microsoft Office and Google Drive and ability to learn new software needed to perform job functions (e.g. Squarespace, Canva, Feedback Fruits, Blackboard, Microsoft Teams, Google Classroom)

● Ability and interest in social media and marketing strategy and content development

● Ability to proactively communicate, follow-up, and collaborate with others

Note: this position is an in-person position with some flexibility after 3 to 6 months on the job depending on the candidate

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here ( for additional information.

Job Status:

Full time

Employee Type:

Staff

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.