Temporary Event Logistics Coordinator

Job Description

Job Description

Description:

About the Role

Boys & Girls Clubs of Silicon Valley is seeking a highly organized, community-minded Temporary Event Logistics Coordinator to lead the operational execution and administrative coordination of our seasonal fundraising and community events. This role will play a critical part in bringing high-profile events to life, including our golf tournaments and Day of the Girl. From planning and logistics to on-site execution, you will help create exceptional experiences that support our mission and strengthen our community.

This is a temporary, full-time, on-site position based in San Jose. The ideal candidate thrives in a fast-paced environment, enjoys balancing detailed administrative work with hands-on event execution, and has a passion for creating meaningful community impact.

Key Responsibilities

• Coordinate all event logistics, timelines, and operational plans
• Manage attendee registrations, donor data, event records, and correspondence
• Create event signage, flyers, programs, and marketing materials using Canva
• Develop and maintain spreadsheets, reports, vendor contracts, and presentations using Microsoft Office
• Coordinate vendors, venues, caterers, rental companies, and event partners
• Create and manage detailed event timelines, run-of-show documents, and setup schedules
• Oversee event setup, registration, troubleshooting, and breakdown
• Recruit, train, and coordinate volunteers and event staff
• Serve as the primary on-site contact during events

Qualifications

• 2–4 years of experience in event coordination, project management, executive administration, or nonprofit operations
• Advanced proficiency in Microsoft Excel, Word, and PowerPoint
• Experience creating professional materials in Canva
• Strong administrative, organizational, and project management skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet tight deadlines
• Flexible schedule, including occasional early mornings, evenings, and event days
• Ability to stand for extended periods, work outdoors, and lift up to 30 pounds

Why Join BGCSV?

This is an exciting opportunity to help deliver impactful community and fundraising events that support thousands of youth and families across Silicon Valley. If you enjoy event planning, logistics, and making a difference in your community, we'd love to hear from you.