Executive Assistant

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide high level administrative support to a senior executive team and contribute to the efficient operation of the organization. The ideal candidate will possess excellent communication and multitasking skills, a keen eye for detail, and the ability to manage confidential information with discretion. This role requires a dynamic individual who thrives in a fast paced environment and is comfortable interacting with senior leadership, internal and external stakeholders, and team members. RESPONSIBILITIES Administrative Support: Provide high level administrative support to the senior executive team, including scheduling meetings, managing calendars, coordinating travel arrangements, and handling correspondence. Communication Management: Serve as a liaison between executives and internal and external stakeholders, ensuring timely and effective communication. Prepare reports, presentations, correspondence, and other documents as needed. Meeting Coordination: Organize meetings, prepare agendas and supporting materials, take meeting notes or minutes, track follow up actions, and ensure all necessary materials are prepared in advance. Project Coordination: Assist with the coordination and tracking of key projects and initiatives, monitor deadlines, and keep the executive team informed of progress and outstanding items. Document Management: Organize and maintain files, records, and documents while ensuring confidential and sensitive information is handled appropriately. Event Planning: Assist with the planning and execution of company events, executive meetings, retreats, and other special functions. Office Support: Assist with administrative and organizational needs to ensure the executive team has the resources and support necessary to operate effectively. Problem Solving: Address day to day administrative and organizational issues, identify solutions, and make recommendations to improve efficiency and productivity. QUALIFICATIONS Bachelor's degree or equivalent experience preferred 5+ years of experience as an Executive Assistant or in a similar role Proficiency with Microsoft Office, Apple productivity applications, and other business software Exceptional organizational skills with the ability to manage multiple priorities and deadlines Strong written and verbal communication skills Demonstrated ability to handle confidential and sensitive information with discretion Strong attention to detail and problem solving skills Proactive, resourceful, and adaptable approach to changing priorities Previous experience supporting senior leadership in a corporate or fast paced environment preferred #J-18808-Ljbffr