Inventory & Purchasing Specialist

Job Description

Job Description

Who We Are

OWL Services is the premier sales, installation, program management and service provider to retail, commercial, fleet, aviation and marine, and emergency power generation companies across the U.S. 

With 33 offices and distribution centers and more than 1,400 field service professionals, OWL delivers on a service platform that includes construction, compliance and testing, maintenance and repair, modernization and re-imaging, and EV charging solutions to keep businesses and people moving 24 hours a day, 7 days a week, 365 days a year. OWL Services’ companies have received numerous awards over the years for exemplary customer service. Most recently it was the recipient of EVgo’s Deployment Excellence Award in its first-ever class of awardees in the National EV Charging Recognition Program.

Come join us! For more information visit OWLServices.com and follow us on LinkedIn.

The Role:

We are seeking a reliable and organized and detail-oriented Inventory & Purchasing Specialist to join our team. This role is integral to our day-to-day inventory and purchasing operations. The ideal candidate will manage and monitor inventory levels, evaluate inventory reconciliations and adjustments, process purchase orders, and maintain accurate, up-to-date records — all while ensuring stock availability is balanced against carrying costs.

We're looking for someone who is detail-oriented and analytically minded, communicates clearly across teams, and brings a solid understanding of supply chain principles. Success in this role means driving accuracy and efficiency in inventory management while proactively identifying opportunities to reduce costs. This is an opportunity for a long-term position with a growing company.

Responsibilities:

• Process and submit purchase orders for inventory replenishment under the direction of a supervisor
• Prepare analytical reports as necessary for all inventory and procurement functions
• Request quotes from vendors and assist with comparing pricing and terms
• Track and monitor inventory levels, flagging low stock or discrepancies as needed
• Research inventory reconciliations and adjustments to ensure inventory accuracy.
• Maintain accurate purchasing and inventory records in the company’s systems
• Communicate with vendors regarding order status, pricing discrepancies, delivery schedules, and basic inquiries
• Generate routine inventory and purchasing reports for review by management
• Collaborate with cross-functional teams including purchasing, sales, and logistics to optimize inventory and procurement processes
• Support the purchasing and inventory team with administrative tasks as needed
• Follow company policies, procedures, and compliance standards

Requirements and Skills:

• High school diploma or equivalent required; associate’s degree or coursework in business or a related field is a plus
• Advanced Excel experience is a must.
• Prior experience in a purchasing, inventory, warehouse, or administrative support role preferred
• Basic understanding of purchasing and inventory processes
• Comfortable using computer systems and spreadsheets; experience with inventory or purchasing software is a plus
• Strong attention to detail and accuracy in recordkeeping
• Good communication skills and ability to work well with vendors and internal teams
• Ability to stay organized and manage routine tasks efficiently