Contract Administrator IV - IT Purchasing Specialist

Job Description

Job Description

Position Description:

Working under the Director of Contracts, this position calls for an experienced IT Purchasing Specialist that will be expected to provide planning, strategic recommendations, administration, and reporting for a variety of IT purchasing needs in support of the Bond Program.

- Planning for a variety of IT related purchasing needs of the Bond Program.

- Effective coordination and communication with all stakeholders.

- Strategic recommendations for IT purchasing solutions and best practices.

- Compliance will all applicable legal requirements and client policies/procedures.

- Administration of the entire procurement process from preparing the appropriate solicitation documents through contract execution, including any required action from the Board of Trustees.

- Supporting project management staff through the process of soliciting quotes, contract compliance reviews, achieving required approvals, and issuance of purchase orders.

- Monitoring IT purchasing contracts, purchase orders, solicitations and reporting on status.

- Utilizing the District's ERP (currently SAP), the Bond Program's Project Management Information System (currently Proliance, soon to be Trimble Unity Construct), and other internal access database systems.

- Coordination with the Foundation for California Community Colleges (FCCC), Department of General Services (DGS), other eligible cooperative purchasing organizations, and other partner public agencies to maximize client's use of external contracts that are specifically beneficial for IT purchasing needs.

- Responsibility for multiple concurrent procurement processes with various stakeholders.

- Work is fully in the Office with no hybrid or remote opportunity.

Minimum Required Qualifications:

- Minimum of 10 years of relevant experience

- Bachelor's Degree (4 additional years of experience can be substituted)

- Familiarity with software licensing models (SaaS, subscription, perpetual) and related hardware

- Experience negotiating pricing and terms specific to IT goods and services contracting

- Proficient with Microsoft Excel, Word, Access, SAP, and Adobe Acrobat

- Ability to exercise judgment and discretion and to set priorities and manage competing demands

- Demonstrate a reliable, responsive, and positive work ethic with the highest degree of integrity

- Excellent communications skills, both written and verbal

- Ability to work in a fast-paced environment

Preferred Qualifications:

- Experience with procurement subject to California Public Contract Codes

- Experience with electronic bidding platforms, specifically PlanetBids

- Knowledge of California Higher Education Codes

- Knowledge of California Community College Codes