Legal Executive Assistant

Overview A highly regarded international professional services organization is seeking an experienced Legal Executive Assistant to provide strategic administrative support to senior attorneys and firm leadership. This role is ideal for a proactive, polished professional who excels in a fast-paced environment, builds strong working relationships, and can anticipate needs with minimal direction. The successful candidate will serve as a trusted business partner, helping attorneys manage priorities, maintain client relationships, and navigate complex schedules while leveraging technology and modern productivity tools to maximize efficiency. Key Responsibilities Executive & Attorney Support: Develop strong working relationships with assigned attorneys and gain a thorough understanding of their practices, clients, and business objectives. Manage competing priorities, maintain confidentiality, and handle sensitive matters with professionalism and discretion. Anticipate attorney needs and proactively coordinate activities to ensure matters move forward efficiently. Serve as a primary point of contact for internal and external stakeholders, maintaining a high level of responsiveness and client service. Collaborate with administrative team members to ensure seamless coverage and continuity of support. Client & Relationship Management: Assist with maintaining client contact information and relationship data. Support business development efforts through coordination of meetings, events, communications, and client-facing materials. Maintain professional interactions with clients, vendors, and industry contacts on behalf of attorneys. Research & Administrative Coordination: Conduct research and gather information from a variety of sources to support legal, operational, and business development initiatives. Coordinate administrative tasks and ensure attorneys remain focused on high-value legal and client-facing work. Identify opportunities to improve processes and increase efficiency across daily workflows. Technology & Productivity Tools: Utilize AI-enabled and other technology solutions to streamline administrative processes. Manage email communications, calendars, and document organization systems. Maintain electronic records and ensure information is properly stored and accessible. Leverage advanced Microsoft Office skills to support document production, reporting, scheduling, and presentations. Billing & Financial Administration: Assist with expense reporting and reimbursement processes. Monitor timekeeping and support attorneys in meeting billing and administrative deadlines. Coordinate with finance and billing teams to facilitate invoice review, revisions, and client billing activities. Project & Meeting Management: Draft, edit, format, and proofread a variety of business and legal documents. Coordinate internal and external meetings, including scheduling, logistics, and technology support. Arrange domestic and international travel, prepare itineraries, and manage travel-related needs. Support special projects and initiatives as assigned. Professional Development: Participate in training programs, team meetings, and knowledge-sharing initiatives. Maintain proficiency in office technology and stay informed about emerging productivity tools and best practices. Qualifications Bachelor\'s degree or equivalent combination of education and experience preferred. Minimum of five years of executive or legal administrative support experience, ideally within a law firm, consulting firm, financial services organization, or other professional services environment. Experience supporting senior-level professionals in a high-performance setting. Demonstrated ability to utilize technology and AI-powered tools to improve efficiency and workflow management. Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint. Strong organizational skills with the ability to manage multiple priorities simultaneously. Excellent written and verbal communication skills. Exceptional attention to detail and commitment to delivering high-quality work. Strong judgment, discretion, and problem-solving abilities. Ability to work independently while collaborating effectively with attorneys, clients, and colleagues. Work Environment This position follows a hybrid work arrangement that combines in-office collaboration with remote flexibility. Regular in-office attendance is required to support team collaboration, client service, and business operations. #J-18808-Ljbffr Astral Legal