Human Resources (HR) Assistant

Job Description

Job Description

We are looking for a detail-oriented Human Resources (HR) Assistant to support daily HR operations for an organization based in Maine. This Contract position is designed to provide hands-on assistance during a staffing transition, with a focus on employee lifecycle support, reporting, and administrative coordination. The role is primarily onsite and offers a flexible 20-hour workweek, with the greatest need for coverage at the start of each week.

Responsibilities:
• Coordinate new employee setup and separation activities, ensuring employment records, documentation, and required steps are completed accurately and on time.
• Support employee onboarding by preparing paperwork, facilitating pre-employment steps, and helping new team members and volunteers move smoothly through orientation requirements.
• Manage offboarding tasks, including tracking final documentation and assisting with the administrative closeout of employee files.
• Prepare and submit incident-related documentation and follow each case through the appropriate reporting process until resolution.
• Assist with workers’ compensation and leave-related claim administration, helping maintain organized records and timely communication.
• Coordinate screening requirements and monitor completion status for candidates and other applicable individuals.
• Enter and maintain employee information in HR systems, keeping records current, complete, and compliant.
• Provide general administrative support to the HR function across two nearby onsite locations as needed.• Prior experience in an HR support or HR assistant role with involvement in employee onboarding and offboarding.
• Working knowledge of HR administration practices, including personnel records, employment documentation, and routine employee support.
• Experience coordinating background checks and tracking pre-employment requirements.
• Familiarity with incident documentation, workers’ compensation processes, and leave or claims administration, including FMLA-related matters.
• Strong organizational skills with the ability to manage multiple priorities in a part-time, fast-moving environment.
• Clear written and verbal communication skills and a detail-oriented approach when handling sensitive information.
• Ability to work onsite and travel between two work locations that are approximately 20 minutes apart.
• Proficiency with standard office systems and comfort learning HR-related platforms and workflows.