MEDICAL EDUCATION COORD

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Please see Special Instructions for more details.

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at For information about the university’s focus on transformative education, they should consult our website at

Position Details

Position Details

Job Title MEDICAL EDUCATION COORD

Position Number 8150182

Work Modality Fully In-Person

Is this request for the creation of a new Position (or the modification of an existing Position) to temporarily support the WorkDay ERP? No

Job Category University Staff

Job Type Full-Time

FLSA Status Non-Exempt

Campus Maywood-Health Sciences Campus

Department Name EDUCATIONAL AFFAIRS

Location Code EDUCATIONAL AFFAIRS (06413A)

Is this split and/or fully grant funded? No

Duties and Responsibilities

• Responsible for the function as the first-contact liaison to students, faculty, residents, community faculty, affiliated sites, and school administration for any issues or questions relating to the course/clerkship.

• Organize course/clerkship activities at affiliated sites by regular communication with site directors and coordinators.

• Provide primary support for the course/clerkship director in matters relating to the course/clerkship.

• Draft course/clerkship policies for director’s approval and ensure they are in sync with department and school policies.

• Prepare and update course/clerkship materials using a variety of formats and coordinate distribution to students.

• Know how to use, populate, and maintain student grading system/other database systems.

• Organize and prioritize necessary tasks, initiate changes, and resolve issues as they arise.

• Understand the curricular goals, policies, procedures, and standards of the core course/clerkship, department, and medical school; and interpret and enforce for students and faculty.

• Coordinate and schedule online exams and OSCEs; proctor exams.

• Prepare, organize, and distribute a variety of schedules; contact faculty to confirm participation.

• Participate in the grading process, collect grades, and prepare final grades for submission.

• Monitor and ensure completeness of the student and faculty evaluation process; maintain complete and accurate student files.

• Monitor student logs for completeness of patient types; communicate with students, course/clerkship director, and deans concerning incomplete logs.

• Understand the major responsibilities of other interacting departments (i.e., student affairs, educational affairs, clinical skills center, registration & records) and comply with expectations, deadlines, and processes established by those relevant to their work.

• Participate in or conduct the course/clerkship orientation.

• Know the medical school calendar and courses offered.

• Maintain website in cooperation with course/clerkship director.

• Gather and prepare summative evaluation information for course/clerkship director’s review; submit to Office of Student Affairs use in preparing dean’s letter.

• Prepare letters of recommendation for course/clerkship director and department faculty.

• Support the core course/clerkship interest group.

• Assist in development and preparation of reports, such as annual surveys, LCME self-study, and miscellaneous reports as requested.

• Be knowledgeable about and in compliance with testing/proctoring policy of NBME ; administer NBME exam.

• Coordinate and attend faculty retreats, faculty development sessions, and other meetings and functions.

• Schedule and coordinate meetings and conference calls.

• Provide support for other pre-clinical and clinical courses as needed.

• Remain informed about current academic trends.

• Participate in institutional, departmental, community, or national meetings as ongoing professional development.

• Perform related duties as assigned.

Minimum Education and/or Work Experience

Minimum Education:

• Required: Associates Degree OR equivalent training acquired via work experience or education

• Preferred: Bachelors Degree

• Specify Degree(s): Education, general, business, or related field

Minimum Experience:

• Required: 1-5 years of previous job-related experience

• Details: Experience in higher education preferred

Qualifications

• Ability to follow oral and written instructions and established procedures.

• Ability to perform basic filing, office procedures and word processing.

• Ability to maintain accuracy and consistency.

• Ability to communicate verbally.

• Ability to finish tasks in a timely manner.

• Ability to maintain confidentiality.

• Ability to compose letters and memorandums.

• Ability to deal calmly and courteously with people.

• Ability to deal with stressful situations.

• Ability to analyze and interpret data.

• Ability to function independently and manage own time and work tasks.

• Ability to work as an effective team member.

• Ability to organize workflow.

• Ability to work on routine job with interpersonal contact skill.

• Ability to interact with internal and external constituents.

Certificates/Credentials/Licenses

No certificates, credentials or licenses are required to perform the duties of this position.

Computer Skills

Proficiency with Microsoft Word, Microsoft Power Point, Microsoft Excel, Microsoft Access, Basic Keyboarding Skills, Adobe, Acrobat, and multiple Loyola portal applications.

Supervisory Responsibilities No

Required operation of university owned vehicles No

Does this position require direct animal or patient contact? No

Physical Demands None

Working Conditions None

Open Date 05/20/2026

Close Date

Position Maximum Salary or Hourly Rate $27.88/hr

Position Minimum Salary or Hourly Rate $26.44/hr

Special Instructions to Applicants

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at For information about the university’s focus on transformative education, they should consult our website at

About Loyola University Chicago

Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes ( —including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation’s top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country’s most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.

Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here ( .

Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy ( .

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