Dialysis Facility Administrator

Job Description

Job Description

The Clinic Administrator oversees the daily operational, clinical, and financial management of the outpatient dialysis clinic. Reporting to regional operational leadership, this position ensures high-quality patient care, regulatory compliance, financial performance, and team development within an End-Stage Renal Disease (ESRD) critical care setting.

Key Responsibilities

Operational Leadership & Regulatory Compliance

• Regulatory Readiness: Maintain strict compliance with all federal, state, and local healthcare regulations, including CMS and ESRD Network guidelines; lead state/federal survey prep and implement Corrective Action Plans (CAPs) as needed.
• Facility & Equipment Safety: Ensure a safe, sanitary environment; oversee facility maintenance and inventory control; maintain working knowledge of water treatment systems and dialysis equipment disinfection protocols.
• Documentation & Governance: Maintain accurate, chronological patient records per regulatory standards; facilitate monthly Quality Assessment and Performance Improvement (QAPI) meetings; collaborate regularly with the Governing Body and Medical Director.

Clinical Quality & Patient Outcomes

• Outcome Optimization: Drive quality initiatives to achieve target clinical outcomes, reduce patient hospitalizations, and minimize missed treatments.
• Incident Management: Review, analyze, and address clinical incident reports to continuously improve care protocols and patient safety.
• Nursing Supervision (If Applicable): May serve as or designate the Registered Supervising Nurse / Charge Nurse per state practice acts and internal policy requirements.

Financial & Strategic Growth

• Growth & Scheduling: Develop and execute growth strategies to maximize program utilization; optimize patient scheduling to support access and clinical efficiency.
• Fiscal Accountability: Manage clinic operating budgets, controlling labor and supply costs to meet targeted financial metrics.

Team Management & Development

• Talent Acquisition & Retention: Recruit, onboard, train, and retain qualified clinical and administrative staff.
• Performance Management: Conduct regular performance evaluations, manage staff scheduling, approve hours, and handle employee relations with direct accountability.
• Team Culture: Foster a collaborative, team-oriented culture focused on open communication and high standards of patient care.

Key Partnerships & Relations

• Physician & Provider Engagement: Build and maintain strong, collaborative relationships with the Medical Director, attending physicians, and nephrology partners.
• Community & Hospital Outreach: Serve as the primary operational liaison to local hospitals, vendors, healthcare agencies, and patients/families.

Qualifications & Requirements

Required Education & Experience

• Leadership Track Record: Demonstrated experience leading teams in a healthcare setting with strong problem-solving, analytical, and organizational skills.
• Computer Literacy: Proficient with standard office software (Word, Excel, Outlook) and comfortable learning specialized Electronic Health Record (EHR) systems.
• Communication: Excellent written and verbal communication skills.

Preferred Qualifications

• Dialysis Experience: 1+ year of outpatient dialysis management or supervisory experience strongly preferred.

Registered Nurse / Supervising Nurse Qualifications

(Note: If the Administrator does not hold these qualifications, a designated Registered Supervising Nurse must meet them.)

• Licensure: Current, unencumbered Registered Nurse (RN) license in the state of practice.
• Clinical Experience: Minimum of 18 months of total RN practice, including at least 6 months of direct care experience with end-stage renal disease (ESRD) or kidney failure patients.
• Certifications: Current CPR certification (or obtain within 90 days of hire).
• Physical Requirement: Confirmed ability to distinguish primary colors for clinical assessment/equipment needs.