Receptionist-Casual Flex

Overview

The Huntington at Nashua is seeking a Receptionist to be the face of our community and the center for basic information.

Were looking for a team member who can join us on weekends with hours from 9:00 AM - 5:00 PM.

Welcome residents vendors staff guests and other visitors (including public safety officials and inspectors) and operates a multi-line phone system including prescreening and routing calls.

Responsibilities

• Maintain logs and create new ones as required
• Daily log of important notes for shift transitions
• Visitors log for the front desk (Important for vendors)
• Arranges for transportation services when needed
• Accounts receivable for checks and cash
• Distribute monthly bills from accounting and collect monthly service fees
• Respond to all phone calls prescreening calls as needed
• Sort open date-stamp and distribute daily mail identifying invoices statements and accounts receivable
• Prepare daily intercommunity communications for courier delivery
• Accept work orders put into folders in reception desk in appropriate area.
• Day-to-day clerical and administrative activities
• Maintain residents parking allocation records notifying Maintenance/Security of changes
• Maintain resident out-of-building log and meal away credit notices and notifying affected departments
• Accept and review for accuracy paperwork from potential job applicants and forward to appropriate HR representative
• Maintain the Guest Suite reservation system including collection of payments
• Receive front desk general deliveries maintain a log and notify recipients
• Redirect all truck deliveries to loading dock notifying Maintenance
• Maintain phone lists of residents and staff
• Provide clerical support to departments on a limited basis
• Create and post all signs/notices/flyers as required
• Maintain organized and neat bulletin boards in the mail rooms to include the removal of expired information
• Update multiple communication systems for resident and staff communication
• Creating and maintaining employee/resident newsletter
• Other tasks and responsibilities as determined by supervisor

Qualifications

• A strong commitment to customer service
• Experience with multi-phone line system
• Experience with computers systems: electronic mail and word processing including creating tables sorting lists and electronic filing
• Experience with office machines: fax computers copiers and postage meter
• Familiarity with privacy laws and confidentially (preferably in a healthcare/medical office setting)
• Ability to set priorities and multi-task
• Strong organizational skills

• Requires a high school diploma or its equivalent with 2 years of experience in the field or in a related area

• Physical demands include but are not limited to standing sitting walking carrying kneeling bending and lifting up to 50lbs.

Silverstone Living is a non-profit organization supporting Hunt Community The Huntington at Nashua At Home by Hunt and Webster at Rye. Our organization is an equal opportunity employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran status and other legally protected characteristics.

Required Experience:

Junior IC