Office Assistant - Lees Summit HS

Office Assistant

The job of Office Assistant was established for the purpose of providing secretarial support to the school site A + program; establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.

This job reports to A+ Coordinator.

Essential Functions

• Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
• Compiles data for the purpose of preparing reports or providing information.
• Coordinates a variety of assigned projects and/or activities for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintains a variety of manual and electronic documents, files, and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials for A+ programs for the purpose of ensuring items' availability.
• Performs a variety of clerical activities for the purpose of supporting the students and staff.
• Prepares a variety of correspondence, reports, and other materials for the purpose of documenting activities, providing written reference, and/or conveying information.
• Researches a variety of topics for the purpose of providing information addressing the needs of A+ students.
• Responds to inquiries from a variety of internal and external parties for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Supports a variety of the A+ program activities for the purpose of ensuring the success of the programs.

Other Functions

• Assists with a variety of school related responsibilities for the purpose of supporting the effective and efficient functioning of the school site.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Skills, Knowledge and Abilities (Minimum Qualifications)

Skill-Based Competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records; effective listening; guiding others; and interpersonal aptitude.

Knowledge-Based Competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; community resources; English grammar/punctuation/ spelling/vocabulary; and office practices.

Ability-Based Competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; setting priorities; being attentive to detail; working as part of a team; and working with frequent interruptions.

Required Testing Certificates & Licenses

None Specified Teacher Certification

Continuing Educ. / Training Clearances

None Specified Criminal Justice Fingerprint/Background Clearance

FLSA Status Approval Date Salary Grade

Non Exempt