Facilities and Warehouse Manager

Description

JOB TITLE: Facilities and Warehouse Manager

REPORTS TO: Operations Manager

LOCATION: Hayward

CLASSIFICATION: Non - Exempt

Summary/Objective

The Facilities and Warehousing Manager must have experience running a combination of facilities, shipping/receiving and warehouse operations with limited supervision, and demonstrate ‘jack-of-all-trades’ knowledge to be successful in this role. This position is responsible for the support of day-to-day location and service operations. This position will be managing Driver’s, Shipping and Receiving and Warehouse personnel.

Essential Functions

1. Shipping & Receiving

• Access information on a computer
• Keep shipping and receiving area clean/stocked
• Making sure the shipping and receiving of all orders is done in a timely manner. All items should be received into the system the same day they arrive. All shipments for office should be checked in and taken over to proper staging area in building.
• Receive/inspect/properly store incoming shipments
• Getting all freight charges added to the picking list in a timely manner.
• Getting all stock items put away in their proper places.
• Maintaining the forklift. (This includes daily safety check); use of hand truck
• Make sure that all safety rules are being followed.
• Assist all RFM employees with finding parts they need.
• Make sure we always have adequate shipping supplies on hand.
• Prepare/schedule outgoing shipments
• Perform other duties and/or responsibilities as assigned by manager.

2. Inventory / Warehouse / Service Support

• Keeping the warehouse clean.
• Pull, label, stage parts needed by Service Department for daily activities
• Re-inventory all unused material returned from job sites
• Ensure all inventories are labeled and placed in the proper location
• Ensure all warranty returns are properly cycled through the process
• Conduct daily walk-through insuring safety hazards are eliminated, area is clean & orderly, and all items are properly stored.
• Maintain/operate warehouse-based forklifts and service vehicles (general maintenance only)

3. Driver: Service Support, Pick-up’s and Deliveries

• Frequent vendor will-calls and jobsite deliveries using company vehicles
• Delivery area is entire Bay Area
• Pull, label, stage parts needed by Service Department for daily activities
• Re-inventory all unused material returned from job sites
• Conduct daily walk-through ensuring safety hazards are eliminated, area is clean & orderly, and all items are properly stored.
• Ensure company vehicles are kept clean, and in safe and professional manner.

4. Facilities work

• Overall Facility Ownership
• Daily Property Inspections
• Exterior Yard Management
• Parking Lot and Driveway Maintenance:
• Housekeeping and Cleanliness
• Restroom and Common Area Standards
• Building and Grounds Maintenance
• Utilities and Building System
• Lighting and Exterior Visibility
• Facility Security and Access Control
• After-Hours Emergency Response
• Alarm and Security Company Coordination
• Emergency Preparedness
• Vendor and Contractor Coordination
• Preventive Maintenance
• Waste and Debris Management
• Property and Asset Protection
• Maintenance Records and Issue Reporting
• Continuous Improvement and Accountability

Requirements

• Proven working experience as driver and warehouse personnel.
• Proven work experience as a Supervisor or Manager of facilities and warehouse operations.
• Valid Professional Driver’s License, with good driving record and no violations
• Ability to operate forklifts
• Excellent Time Management Skills
• High School Degree
• General computer knowledge / competency - Excel / Word; Experience with use of Shipping Portals and Warehouse Management Systems (WMS)

Competencies

• Communication
• Initiative
• Organizational Skills
• Reading and Comprehension
• Basic Math Skills (i.e. adding, subtracting, multiplying, and dividing)
• Ethical Practice
• Safety Awareness and Training
• Forklift Certified

Supervisory Responsibility

This position will be supervising all positions under Warehouse department.

Work Environment

While performing the duties of this job, the employee regularly works in a warehouse and driver setting.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a moving/physical role; however, some sitting, and system work will be required. The employee is regularly required to use hands and fingers to handle, feel or operate objects, tools and controls. This also require the ability to lift light to heavy boxes, pulling, bend or stand on a ladder, climb stairs, reach with hands and arms, squat, moving furniture, configuring meeting rooms/spaces as necessary. There are periods where employee will be required to drive and sit in periods of traffic for deliveries to job sites or customers.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, as early as 6:00 am with occasional overtime as needed.

Travel

Local travel to various worksites will be frequent. May be occasionally travel for Management Training or Meetings.

Required Education and Experience

High school diploma or equivalent required, plus two years of warehouse/shipping/receiving/driver work.

Preferred Education and Experience

Some College coursework

Additional Eligibility Qualifications

None required for this position.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.