Property Operations Coordinator

Job Description

Job Description

We are seeking an organized, motivated, and customer-focused Property Operations Coordinator to support the daily operations of our team and the multifamily properties we manage. This position is ideal for someone who enjoys working with people, solving problems, staying organized, paying attention to detail, and being part of a collaborative team.

KEY RESPONSIBILITIES

Property Operations

• Directly support the Property Managers with daily operations activities.
• Collaborate with the Multifamily Director of Operations and team to support performance and financial health goals.
• Provide various on-site support at the properties we manage.
• Coordinate move-ins and ensure a smooth onboarding experience.
• Assist with unit turnover coordination.
• Maintain accurate resident and property records.

Administrative Responsibilities

• Review all monthly property/unit utility bills and process tenant owed amounts.
• Ordering property and office supplies.
• Prepare and send reports.
• Ensure all residents meet the properties insurance requirements. Process incoming renters' insurance documents from residents and update tenant information as needed.
• Assist with delinquency follow-up and required notices.

Leasing & Resident Relations

• Respond promptly and professionally to prospects via phone, text, or email, providing quality candidates for further follow up.
• Schedule and assist with on-site tours as necessary.
• Review applications for accuracy and completeness and updating as necessary.
• Assist with resident retention initiatives.
• Sending mass communications.

Overall

• Demonstrate accountability and cross-team collaboration while delivering results.
• Become proficient in property management software, systems, and processes.
• Completing required training and ongoing professional development.
• Build trust through integrity and strengthen HME Properties' management reputation.
• This job description is not a comprehensive list of all duties and responsibilities.

SKILLS AND COMPETENCIES

• Positive and professional
• Sound judgment with strong decision-making and problem-solving skills
• Excellent written and verbal communication
• Dependable
• Self-motivated
• Comfortable working independently and as part of a team
• Highly organized with strong attention to detail

PREFERRED QUALIFICATIONS

• Multifamily housing experience, operations, property management, or leasing experience a plus
• Valid driver's license and reliable transportation
• Proficiency in Microsoft Word, Excel, Outlook, and similar software
• Ability to learn, and become proficient with, our property management software

WORK SCHEDULE

• Standard hours: Monday–Friday, 8:00 AM–5:00 PM; must be willing and able to work extended hours as needed, including weekends.
• Brookings based. Travelling to properties we manage as necessary.

HME Care is an Equal Opportunity, Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or status as a protected veteran. Applicants who would like to request reasonable accommodation to the application or interview process should call the Director of Human Resources at View phone number on click.appcast.io or email View email address on click.appcast.io.

Must be able to pass background check