Administrative Coordinator (Labor & Employment practice)

Washington, DC, United States Position Overview CRA’s Labor and Employment Practice provides expertise and support in a wide range of litigation disputes involving employment processes such as compensation, hiring, promotion, termination, and the role of gender, race, ethnicity and age in employment practices. Our clients, which include preeminent law firms, Fortune 500 companies, and government agencies, come to us for our technical skills, rigorous analysis, and expert insight to understand all aspects of their employment data. We also assist employers by conducting proactive studies of employment and contracting practices, monitoring consent decrees and settlement agreements, and designing systems to track employment practices. We seek a full‑time Administrative/Operations Coordinator for our Labor and Employment practice to provide support to Vice Presidents and the practice team. This role may encompass a number of critical areas including general administrative support, billing, project administration, marketing and social media management, and recruiting and onboarding coordination. Note that this position will have a heavy emphasis on compiling and editing information for the invoicing process. Responsibilities Manage high volume project billing, including preparing and ensuring accuracy of invoices, drafting work descriptions, and obtaining relevant approvals; work closely with corporate finance department to proactively resolve issues (large part of overall role). Follow up and provide regular reporting on outstanding project unbilled, receivables and write‑offs under direction of Vice Presidents and project managers. Deliver project administration support: oversee conflict checks, client retention letters, project code requests; process vendor invoices, team expense reports, check requests and timesheets in a timely manner. Provide general administrative support: maintain calendars and routine correspondence, coordinate detailed travel arrangements, maintain files, and provide administrative backup for other support roles. Oversee client relationship management database and deliver marketing and business development support, including social media platform updates, marketing event logistical support, and material preparation. Ensure adherence to corporate and practice marketing and social media protocols. Manage logistics for internal and external practice meetings and client events, including technology set‑up, meeting room reservation and food ordering. Act as an internal and external liaison with corporate departments (Human Capital, Information Technology, Financial Administration, Communications, etc.) and other practices. Other administrative duties, as assigned. Desired Qualifications Working knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook); proficient with technology and learning new software programs. Exceptional attention to detail with a quantitative orientation and focus on quality in work product. Displays good judgment and problem‑solving skills in a fast‑paced environment; able to maintain confidentiality of sensitive information. Energetic self‑starter with strong interpersonal skills including a cooperative and professional attitude. Well organized, flexible and capable of managing multiple priorities simultaneously. Outstanding written and oral communication skills. A high level of initiative, a strong work ethic and dedication to quality. Work Location Flexibility CRA creates a work environment that enables our colleagues to benefit from being together in the office to best deliver on our promise of career growth, mentorship and inclusivity. At the same time, we recognize that individuals realize a range of benefits when working from home periodically. We currently ask that individuals spend 4 days a week on average working in the office (which may include traveling to another CRA office or to a client's location), with specific days determined in coordination with your practice or team. Our Commitment to Equal Employment Opportunity Charles River Associates is an equal opportunity employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, status as a protected veteran, or any other protected characteristic under applicable law. #J-18808-Ljbffr Charles River Associates