Project Administrator

Description

For more than 60 years, Barton & Loguidice, D.P.C., has served the consulting engineering needs of municipal, industrial and institutional clients across the Northeast and Mid-Atlantic regions. We are a growing multi-disciplined firm of professional engineers, architects, environmental scientists, geologists, planners and landscape architects headquartered in Syracuse, NY, with offices throughout New York, Pennsylvania, Maryland, Connecticut and Maine. B&L specializes in transportation engineering, water supply, wastewater management, solid waste management, land planning and site design, environmental services, facilities engineering, land surveying and asset management. We promote a family-oriented culture and proudly focus on supporting innovation and team growth to provide inspired solutions for our clients.


We areseeking a full-time Project Administrator for our Solid Waste Practice in our Syracuse, New York office. This position would support our staff in all offices across the Northeast and Mid-Atlantic regions.


Duties will include, but are not limited to:

• Word processing, formatting, and final proofing and assembly of written deliverables (letters, reports, technical specifications, etc.).
• Bidding document preparation.
• Assist with staff trainings, managing certificates, and record keeping.
• Organizing project data, photos, and records (i.e. correspondence, laboratory data, field notes, photos, project drawings, specifications, reports, etc.).
• Assistance with coordination and scheduling of meetings, conferences, and related logistics.
• Preparing written meeting notes, project status summaries, and other written materials.
• Coordinating communication between project team members and other Practice Areas.
• Assisting Project Managers with preparing and tracking budgets and schedules, and reporting progress.
• Preparing subcontractor RFPs and coordinating contracts and contract requirements with subcontractors.
• Preparing spreadsheets to organize and present project data.
• Tracking construction project progress and maintaining records, including submittals, payment applications, RFIs, change directives and change orders, and other construction administration duties.
• Tracking project progress, including environmental review, funding agency requirements, permit applications, regulatory agency review, etc.
• Preparing grant applications, tracking and implementing grant program requirements, and preparing and processing grant reimbursement and reporting paperwork.

Requirements

• Applicants should be proficient with Microsoft Office Suite, basic accounting procedures, organization and scheduling.
• Experience with web-based project management software (e.g. Procore, etc.) and contract management software (ContractWorks) is a plus.
• Applicants should also have a degree in Project Management, Business Administration, or similar technical field and 4+ years of applicable experience, or equivalent combination of education and experience.
• This position requires a reliable, enthusiastic, organized person who can manage multiple priorities, communicate well with multiple project managers on a wide variety of projects, and work with a diverse group of engineering and technical professionals across multiple offices.

Estimated Pay Range: $25-35/hour

Actual compensation may vary based on related work experience, geographical location and market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills.


Barton & Loguidice is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability or protected veteran status, and any other basis protected by applicable local, state, or federal law or Executive Orders.