Title Agent Closing Coordinator

Job Description

Title & Closing Transaction Manager – Residential Real Estate

About the Role

We are seeking an experienced Title & Closing Transaction Manager with a strong background in residential real estate title and settlement services. The ideal candidate has direct, hands-on experience working as a Title Agent, Closing Agent, Escrow Officer, or in a comparable title company role, with a thorough understanding of residential real estate closings from contract execution through funding and recording.

This is not a general administrative or entry-level transaction coordination position. We are looking for someone who understands title commitments, title searches, settlement statements, closing disclosures, lien searches, payoffs, escrow requirements, title curative matters, document preparation, and the coordination required to successfully close real estate transactions.

Our company operates across multiple real estate investment strategies, including wholesale acquisitions and dispositions, fix-and-flip projects, property acquisitions and sales, and refinance transactions.

The ideal candidate will take ownership of our transaction pipeline, coordinate directly with title companies, attorneys, lenders, buyers, sellers, and internal teams, and ensure transactions move efficiently from contract to closing. This individual must be detail-oriented, proactive, highly organized, and capable of managing multiple transactions simultaneously.

This is an opportunity for an experienced title professional to step into a broader operational leadership role within a growing real estate investment company.

Key Responsibilities

Title & Closing Management

• Manage residential real estate transactions from executed contract through closing, funding, and recording.
• Apply direct title and settlement experience to oversee acquisitions, dispositions, wholesale transactions, fix-and-flip projects, and refinances.
• Coordinate with title companies, closing agents, escrow officers, attorneys, lenders, buyers, sellers, and other transaction parties.
• Review title commitments, title searches, settlement statements, closing disclosures, payoff statements, lien searches, and closing documents for accuracy.
• Identify and resolve title defects, outstanding liens, judgments, ownership discrepancies, payoff issues, and other matters that could delay closing.
• Coordinate title clearance, curative requirements, escrow instructions, closing packages, and funding conditions.
• Monitor contractual deadlines, inspection periods, contingencies, appraisal requirements, and scheduled closing dates.
• Ensure all required documentation and closing conditions are satisfied before settlement.
• Proactively identify potential obstacles and take ownership of resolving issues to keep transactions on schedule.

Transaction & Investment Operations

• Manage a high-volume pipeline of residential real estate investment transactions.
• Oversee wholesale acquisitions and dispositions, including coordination between sellers, buyers, assignment parties, and closing companies.
• Coordinate acquisitions and dispositions for investment properties.
• Manage transaction documentation, deadlines, and closing requirements for fix-and-flip projects.
• Oversee refinance transactions, coordinating with lenders, appraisers, title companies, and underwriting departments.
• Track each transaction from initial contract through final disbursement.
• Maintain accurate transaction records and provide regular pipeline updates to leadership.

Client, Title Company & Vendor Communication

• Serve as a primary point of contact for transaction-related communication.
• Establish and maintain strong working relationships with title companies, attorneys, lenders, escrow officers, contractors, buyers, and sellers.
• Follow up consistently on outstanding title requirements, closing documents, payoffs, and funding conditions.
• Communicate closing timelines, outstanding requirements, and potential delays to all relevant parties.
• Handle complex transaction issues professionally and confidently.
• Ensure clients and transaction partners receive timely updates throughout the closing process.

Renovation & Project Coordination

• Coordinate operational activities related to investment properties from acquisition through resale.
• Work with contractors, inspectors, vendors, and project managers to monitor renovation timelines and milestones.
• Track project progress, budgets, and outstanding requirements.
• Coordinate property-related documentation and closing requirements.
• Identify potential delays and escalate issues to leadership with recommended solutions.

Operations & Process Improvement

• Maintain organized transaction files, CRM records, and closing documentation.
• Monitor deal pipeline activity and provide transaction status reports to leadership.
• Develop and maintain standardized closing checklists and transaction workflows.
• Identify inefficiencies and implement improvements to increase transaction volume and operational efficiency.
• Help establish scalable systems and procedures as the company grows.

Qualifications

Required Qualifications

• Minimum 3 years of direct residential real estate title and closing experience.
• Previous employment or hands-on experience as a Title Agent, Closing Agent, Escrow Officer, Title Processor, or comparable title and settlement professional.
• Demonstrated experience handling residential real estate closings from contract through settlement and funding.
• Strong working knowledge of title commitments, title searches, title insurance, lien searches, payoffs, settlement statements, closing disclosures, escrow requirements, and title clearance.
• Experience coordinating with lenders, attorneys, title companies, buyers, sellers, and other closing parties.
• Ability to identify and resolve title issues, closing discrepancies, outstanding liens, and documentation problems.
• Familiarity with residential real estate investment transactions, including acquisitions, dispositions, wholesale deals, and refinances.
• Exceptional organizational, communication, multitasking, and problem-solving abilities.
• Experience using title production systems, CRM platforms, and transaction management software.
• Ability to independently manage multiple transactions and competing closing deadlines.

Preferred Qualifications

• Experience working with real estate investment companies or high-volume investment transactions.
• Experience with wholesale real estate assignments and double closings.
• Familiarity with distressed property transactions, foreclosure-related title issues, and complex ownership situations.
• Experience coordinating fix-and-flip acquisitions and dispositions.
• Understanding of construction and renovation project coordination.
• Previous experience managing or supervising transaction coordination or title operations teams.
• Experience developing operational procedures and improving closing workflows.

What Success Looks Like

• Transactions move efficiently from executed contract through closing and funding.
• Title issues and closing obstacles are identified and resolved proactively.
• Closing documentation is accurate, complete, and properly organized.
• Strong relationships are maintained with title companies, lenders, attorneys, buyers, and sellers.
• Multiple transactions are managed simultaneously without missing critical deadlines.
• Leadership has clear visibility into the status of every transaction.
• Closing processes become increasingly efficient and scalable as the company grows.

Compensation & Benefits

• Base salary up to $110,000, depending on experience.
• Performance-based bonus opportunities.
• Paid time off.
• Clear advancement path into Senior Operations or Director-level leadership.
• Opportunity to join a rapidly growing real estate investment company.
• High-visibility role with meaningful ownership and influence over company operations.

Why Join Our Team?

This is an opportunity for an experienced title and closing professional to leverage their industry knowledge in a growing real estate investment company.

You will work directly with leadership, oversee a diverse portfolio of real estate transactions, manage relationships with title companies and closing partners, and help build the systems that support our continued growth.

We are looking for someone who understands the closing process beyond simply tracking deadlines. You should know how to read a title commitment, identify potential title issues, understand what is required to clear title, coordinate settlement requirements, and get deals successfully across the finish line.

If you have a strong title and settlement background and are ready to take ownership of a company's transaction operations, we want to hear from you.

Job Type: Full-time

• Compensation: Up to $110,000 annually, depending on experience.