Assistant Manager, Property Control

Thank you for your interest in The University of New Orleans. Once you start the application process, you will not be able to save your work, so you should collect all required information before you begin. The required information is listed below in the job posting. You must complete all required portions of the application and attach the required documents in order to be considered for employment. Department Property Control Job Summary Job Description * Conducts Annual Physical Inventory: scans property, generates reports, assists departments with researching and locating equipment. * Assists with placement or reissuing of barcodes to university owned equipment. * Provide assistance and back up to the Property Control Manager for most Workday related data input. These duties include running reports, printing associated purchase orders, analysis of the data prior to data entry into Workday, and data entry. * Assists with visual inspection and tagging of moveable property at time of delivery and reports information to the Property Control Manager. * Advises University personnel on all property matters and procedures to ensure compliance with applicable Federal and State property control rules and regulations. * Supervises, motivates, and trains student workers. Plans, directs, organizes and controls the day-to-day work of subordinates. Duties to supervise include: 1) the entire tagging process 2) movement of surplus equipment on campus and equipment transfer to Baton Rouge. Assigns and adjusts assignments daily. Monitors progress of daily work. Correct problems; expedites solutions; and efficiently overcomes obstacles. Organizes and streamlines business processes as necessary. Ensures that the Property Control Manager is kept informed as necessary. Performs tasks as assigned by the Property Control Manager.  * Insures that Property Control Management performs all duties required by AP-BA-29.3 - Employees' Personal Responsibility for Entrusted Equipment. * Assists the Property Control Manager with picking up new vehicles in Baton Rouge; registering the vehicle with office of motor vehicles; and any other associated paperwork for this process. * Assists the Property Control Manager in all administrative responsibilities (payroll, attends meetings in place of Manager ,etc.). * Coordinates the pick-up, storage, and disposition of university surplus property. This includes scheduling with the various departments for the pick-up or drop off of surplus property; transferring of the surplus property from departments to the surplus warehouse; and arranging for the final disposition of the surplus property including the preparation of transfers submitted to LPAA. * Assists with the preparation of work requests and vehicle logs given to Facility Services. * Assists in the preparation of various reports, such as the Certification of Annual Property Inventory, * Organizes and coordinates the day-to-day setup of the warehouse to include cleanliness, lay-out of surplus equipment for movement to various departments and Baton Rouge. * Able to operate forklift and operate up to 20' box truck. * Acting as liaison for departments related to storage of historical records. * Additional duties as assigned, Required Qualifications: * B.S. degree and at least one year of business-related experience. * Progressively responsible experience may be substituted for a degree on a year for year basis. * Individual must be self-motivated, energetic, and have demonstrated ability in oral and written communications. * Ability to operate a forklift and be able to drive up to 20' box truck. Desired Qualifications: * Experience in a property management in a university, hospital, large hotel, or industrial complex. * Working knowledge of automated systems, especially Workday ERP, MS Office Suite, MS Access and Excel. * Familiar with L.A.C. Title 34, Part VII Property Control rules and Regulations Required Attachments Please upload the following documents in the Resume/Cover Letter section. * Detailed resume listing relevant qualifications and experience; * Cover Letter indicating why you are a good fit for the position and University of Louisiana Systems; * Names and contact information of three references; Applications that do not include the required uploaded documents may not be considered. Posting Close Date This position will remain open until filled. Note to Applicant: Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials. References will be contacted at the appropriate phase of the recruitment process. This position may require a criminal background check to be conducted on the candidate(s) selected for hire. As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks. The University of New Orleans seeks to recruit a highly productive workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.