Office Manager & Operations Coordinator

Salary:
$50,000-$60,000 base salary + Annual performance benefits and full benefits

Job Summary:
Our client is seeking a highly organized and proactive Office Manager & Operations Coordinator to oversee the day-to-day administrative and operational functions of a growing civil engineering firm in Orlando.

This role is ideal for someone who enjoys wearing multiple hats and has experience supporting accounting, office administration, project coordination, HR, recruiting, and marketing within a professional services environment. Experience with Deltek Ajera is highly preferred.

Job Responsibilities:
Manage daily office operations and serve as the primary contact for clients and vendors
Process invoices, accounts receivable, expenses, payroll information, and financial records
Perform monthly account reconciliations and assist with year-end accounting activities
Coordinate engineering proposals and maintain CRM/project management systems
Support project coordination with engineers, project managers, and clients
Manage recruiting activities including job postings, candidate prescreening, and interview scheduling
Assist with onboarding, benefits administration, and employee training
Manage company LinkedIn content, branding initiatives, website updates, and marketing calendars
Prepare permit applications and maintain organized documentation systems
Provide administrative support across multiple departments

Qualifications:
High school diploma required; Associate's or Bachelor's degree preferred
Experience in office management, accounting, bookkeeping, business operations, or HR support
Strong Microsoft Office skills
Experience using QuickBooks or similar accounting software
Experience with Deltek Ajera is highly preferred
Experience within engineering, architecture, construction, or another professional services environment is preferred
Strong organizational, communication, and multitasking abilities
Self-starter who enjoys supporting a growing business

About the Company:
Our client is a growing civil engineering firm serving clients throughout Central Florida. They foster a collaborative, team-oriented culture built around accountability, transparency, and continuous improvement. Employees have the opportunity to make a meaningful impact while growing alongside an expanding organization.

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Vacancy posted more than 2 months ago

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