Administrative Assistant

Print Administrative Assistant Salary: $53,040.00 - $58,385.60 Annually Location: Albuquerque, NM Job Type: Full Time Job Number: 2700140 Department: Aviation Division: AV-Airport Ops Opening Date: 07/29/2026 Closing Date: 8/12/2026 11:59 PM Mountain Bargaining Unit: NU Position Summary Perform a wide variety of responsible and complex administrative and clerical duties in support of an assigned area of responsibility and provide information and assistance to the public regarding departmental policies and procedures. Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job. Essential And Supplemental Functions ESSENTIAL FUNCTIONS: Provide responsible and complex administrative and clerical duties in support of an assigned area of responsibility. Type and proofread a wide variety of reports, letters, memoranda and statistical charts; type from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities. Maintain a calendar of activities, meetings and various events; coordinate activities with other City departments, the public and outside agencies. Screen office and telephone callers; provide front counter assistance, including accepting applications, providing information, or accepting payments; respond to and resolve complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities. Attend a variety of meetings; prepare and compile agenda packets; take and prepare minutes; disseminate information, as appropriate. Maintain detailed and accurate records; provide, create and submit reports as required. May prepare and maintain payroll for assigned division. Maintain department filing, records and rosters; develop, implement and modify filing systems. Operate a variety of office equipment including copiers, facsimile machine and computer; input and retrieve data and text; organize and maintain disk storage and filing. Maintain inventory of supplies; obtain estimates for ordering purposes; order supplies as needed; ensure compliance of policies and procedures. Prepare a variety of documents for the purchase of supplies and equipment. May conduct trainings related to assigned area of responsibility. SUPPLEMENTAL FUNCTIONS: May lead or supervise clerical staff; ensure compliance with departmental guidelines, policies and procedures. Perform related duties and responsibilities as required. Minimum Education, Experience And Additional Requirements Associate's degree from an accredited college or university in business; Three (3) years of office administrative support experience. Additional Requirements Possession of a valid New Mexico Driver's License, or the ability to obtain by date of hire. Possession of a City Operator's Permit (COP) within six (6) months from date of hire. When Assigned to Aviation Must be able to successfully qualify for and maintain a Sunport Access Control Card as determined by the criteria set forth by the policies and guidelines of the Aviation Department and the Transportation Security Administration (TSA). Successful completion of a security background check conducted by U.S. Customs & Border Protection, if applicable. Working Conditions Environmental Office environment; exposure to computer screens. Physical Essential and supplemental functions may require maintaining physical condition necessary for sitting, walking or standing for prolonged periods of time. Total Rewards. Total You. The City of Albuquerque takes pride in offering our employees one of the most attractive Total Rewards packages in New Mexico. In addition to competitive salaries, the City provides benefit options for health, pharmacy, dental, vision, life, disability, and much more. The City also has pre-tax savings plans for healthcare, childcare, and parking. Employees participate in the state’s public retirement system (PERA), with the City paying up to 75 percent of the employee’s contribution. That’s higher than any other contribution rate in the state of New Mexico! Paid holidays? Check Paid parental leave? Check Paid birthdays off? Check Vacation and sick leave starting Day 1? Check and check Our people matter and we prioritize physical, mental, and financial wellbeing. With resources such as onsite and mobile medical clinics, an employee assistance program that encourages work-life balance, and tuition assistance and professional development pathways, the City is committed to equipping our employees with tools to better their lives and grow their careers while serving their community. Total Rewards - City of Albuquerque Employer City of Albuquerque Address 400 Marquette N.W. Albuquerque, New Mexico, 87103 Phone View phone number on click.appcast.io Website #J-18808-Ljbffr