HR Coordinator

Job Description

Job Description

POSITION SUMMARY:

The HR Coordinator, under the supervision of the HR Specialist and is responsible for coordinating employment-related paperwork in the HR Department. The position is responsible for maintaining accurate data, preparing routine and ad hoc reports, assisting in the review and verification of information across systems. The position works with spreadsheets, databases, and reporting tools to support data tracking, reconciliation, and documentation.

ESSENTIAL FUNCTIONS : (includes, but is not limited to, the following)

Data Management & Reporting

• Collect, enter, and maintain data across systems to ensure accuracy and completeness
• Prepare routine and ad hoc reports using spreadsheets, databases, and reporting tools
• Assist in validating data and reconciling discrepancies across multiple sources
• Maintain organized records and documentation to support audit and compliance requirements

Analytical Support

• Assist with analyzing data to identify trends, inconsistencies, or errors
• Support the development and preparation of reports used for operational decision-making
• Apply established guidelines to interpret data and escalate issues as appropriate
• Provide data summaries and supporting information to internal stakeholders

System & Process Support

• Utilize financial, HCM, or reporting systems to support daily operations
• Assist with data entry, system updates, and ongoing maintenance of records
• Support process improvement efforts by identifying inefficiencies or errors
• Follow established procedures to ensure consistency and compliance

Collaboration & Service Support

• Work with internal departments to gather, verify, and clarify data
• Respond to routine data and reporting requests in a timely manner
• Provide support to team members and leadership by supplying accurate information
• Maintain confidentiality and safeguard sensitive information

ADDITIONAL RESPONSIBILITIES : (includes, but is not limited to, the following)

• All other job-related duties as assigned.

CONTACTS:

Immediate peers, peers in other departments, immediate supervisor/manager, managers in other departments, Executive Board of Directors, and outside vendor/service providers.

PHYSICAL REQUIREMENTS:

Position light with lifting of 20 pounds and frequent lifting/carrying up to 10 pounds. Physical factors include constant use of hearing/near vision and typing; frequent sitting; occasional standing, walking, carrying/lifting/pushing and pulling of office supplies and small equipment; stooping, reaching, manual handling, midrange/far/field of vision, and driving and bending. Working conditions include occasional exposure to weather/extreme cold. Potential hazards include constant computer use and occasional exposure to moving mechanical parts, electric shock, infectious exposure from contact with public and equipment, and occasional travel. Protective equipment includes hazard kits with protective gloves, masks, etc., and personal protection equipment.

REQUIREMENTS:

Education: Associate's degree in business, information systems, public administration, psychology, or related field required. Comparable professional experience of three years may be considered in lieu of formal education.

Experience: A minimum of three (3) years of experience in financial or systems analysis, data processing, and/or administrative support functions is required. Experience must include demonstrated ability to collect, validate, and maintain accurate data and reports, with working knowledge of spreadsheets, databases, and reporting systems. Experience should reflect developing proficiency in data interpretation and the ability to support operational reporting and analysis under general supervision. Certification/License: Must have a valid driver's license and be insurable by the Sault Tribe Insurance Department. Must comply with annual driver's license review and insurability standards with the Sault Tribe Insurance Department.

Knowledge, Skills, and Abilities

• Ability to maintain a high level of accuracy and attention to detail
• Ability to prioritize tasks and meet deadlines.
• Strong organizational and professional communication skills.
• Advanced proficiency in Microsoft Office Suite with a primary focus on Word and Excel, including the ability to use formulas, functions, and data analysis tools. This includes the ability to use functions such as VLOOKUP/XLOOKUP, IF statements, pivot tables, filters, and conditional formatting for data analysis.
• Strong understanding of spreadsheet organization, formatting, and data management best practices.
• Ability to handle sensitive information with professionalism and confidentiality.
• Ability to analyze information, identify discrepancies, and take corrective action as authorized.
• Experience using reporting metrics and creating reports for users based on communicated needs.
• Ability to work independently and collaboratively in a team environment.

Native American preferred.