Accounts Payable Specialist

Accounts Payable SpecialistMutual Insurance Company of Arizona (MICA) is seeking an Accounts Payable Specialist to support the Finance Department by managing all aspects of the accounts payable function with accuracy, timeliness, and strong attention to detail. Core responsibilities include processing vendor invoices, claim-related payments, and operational expenses, as well as overseeing vendor management activities such as vendor onboarding, risk assessment, and OFAC compliance. This role also administers key regulatory and financial processes, including 1099 reporting, escheatment, use and sales tax reporting, commission payments, and policyholder deductible processing. In addition, the Accounts Payable Specialist provides direct and indirect support for daily, monthly, quarterly, and annual Finance and Accounting activities, which may include accounting system maintenance, financial reporting, budgeting, reinsurance support, special projects, and other duties as assigned. This position plays a critical role in maintaining financial integrity, ensuring regulatory compliance, and supporting strong vendor relationships within a highly regulated insurance environment.Key ResponsibilitiesProcess accounts payable, including claims indemnity and expense, general expense, premium refunds, expense reports, and dividend transactions.Prepare and execute payments via ACH, wire transfer, or check in accordance with company policies and vendor terms.Manage payable system maintenance, including system interfaces, data transfers, user access, vendors, and payment types.Coordinate and monitor data processing batches and ensure successful transfer of data between applications.Monitor invoices for proper coding related to budgeting, capitalization, and reporting.Ensure only valid and authorized payable invoices and check requests are paid.Prepare and process 1099 reporting and file with the IRS.Coordinate with management and monitor cash requirements across bank accounts.Provide ad-hoc financial information by researching, analyzing, and summarizing accounting data.Prepare reports and present findings to management.Reconcile and substantiate financial transactions, ensuring proper documentation and approval.Assist with audits by preparing documentation and responding to auditor requests.Participate in financial analysis, system enhancements, and special projects as assigned.Develop and document business processes and accounting policies to strengthen internal controls.Cross-train and provide backup for Accounts Receivable functions.Qualifications3-5 years of accounting experience with an intermediate understanding of accounts payable processes; insurance industry experience preferred.Associate's degree in Accounting or related field preferred; equivalent experience considered.Experience with 1099 reporting, OFAC screening, or vendor risk management is a plus.Exceptional attention to detail and accuracy.Proficiency in Microsoft Office Suite, especially Excel.Experience with accounting systems; Sage Intacct experience is a plus.Strong analytical, problem-solving, communication, and teamwork skills.Ability to work independently in a fast-paced, deadline-driven, highly regulated environment.CompensationSalary range: $53,000 - $77,000 annually.