Lead Lab Administrative Assistant

Lead Lab Administrative Assistant

Join a team that's making a difference in dermatology. At QualDerm Partners, we're committed to delivering extraordinary clinical care and an exceptional patient experience at every step of the journey. Our Illinois-based team of board-certified specialists provides comprehensive medical dermatology care, including skin cancer surveillance and treatment.

Just as important as the care we provide is the culture we create. Our collaborative, family-like environment empowers team members to do their best work while ensuring every patient feels welcomed, respected, and cared forfrom the first phone call through every visit.

About the Role

We are seeking an organized, detail-oriented Lead Lab Administrative Assistant to provide day-to-day oversight and administrative support for our pathology laboratory. In this important role, you will help coordinate specimen intake, quality assurance, documentation, communication, and workflow while supporting an excellent experience for patients, physicians, and laboratory clients.

You will also serve as a trusted resource for Lab Administrative Assistants, helping answer questions, provide training, and make patient-focused decisions when the Lab Manager is unavailable.

What You'll Do

• Serve as a subject matter expert and provide guidance and training to Lab Administrative Assistants.
• Make timely, patient-centered decisions regarding specimens when the Lab Manager is unavailable.
• Receive, process, and accurately document incoming specimens.
• Enter patient and specimen information into the electronic medical record.
• Log incoming slides and prepare them for physician review.
• Accession pathology reports and retrieve charts for physician review.
• Assemble cases and ensure slides are matched with the correct patient requisition information.
• Prioritize STAT cases and ensure they reach the pathologist as quickly as possible.
• Review slides and documentation for completeness and accuracy.
• File and store slides, blocks, laboratory records, and related materials appropriately and in accordance with applicable laws.
• Coordinate outside materials needed for review.
• Support laboratory quality control and quality assurance processes.
• Maintain accurate paper and electronic records in accordance with CLIA and CAP guidelines.
• Help maintain current laboratory policies and procedures.
• Monitor inventory, order laboratory supplies and equipment, and ensure supplies are stored properly.
• Follow all safety regulations and precautions outlined in the Laboratory Safety Manual.
• Maintain a clean, safe, and orderly laboratory environment.
• Assist with distribution, filing, special projects, and other tasks assigned by the Lab Manager.
• Maintain compliance with the company's Compliance Program, Code of Conduct, and Mission and Values.
• Treat patients, physicians, colleagues, and visitors with dignity and respect.
• Perform additional duties as needed to support successful laboratory and company operations.

What Will Help You Succeed

The ideal candidate is dependable, highly organized, and committed to accuracy. You communicate clearly, manage competing priorities effectively, and understand the importance of handling every patient specimen with urgency and care. You also enjoy supporting others, improving workflows, and contributing to a collaborative team environment.

If you're ready to bring your leadership, attention to detail, and commitment to patient care to a growing dermatology organization, we'd love to hear from you.

Apply today and help us deliver an exceptional experienceone patient and one specimen at a time.