Communications and Events Manager

Job Summary The Communications and Events Manager for the Spencer Fox Eccles School of Medicine (SFESOM) oversees the full lifecycle of in‑person and digital events alongside a broad communications and marketing portfolio developed and executed with the University of Utah Health Marketing and Communications team. The role plans, implements, and oversees event operations, strategic communications, public affairs, and integrated marketing, including contract and vendor management, brand stewardship, content development, and event execution, logistics, and analysis. The manager supervises staff and student volunteers for events, conferences, and meetings, coordinates with all departments to ensure seamless communication and event delivery, and upholds high customer‑service standards. Responsibilities Orchestrate and execute all aspects of on‑site and virtual sponsored and hosted events, including meetings, seminars, conferences, symposiums, etc., ensuring event success through planning, marketing, communications, and logistics. Develop and implement a strategic communications framework that supports SFESOM goals, aligns with institutional messaging, and advances the school’s reputation internally and externally. Partner with the University of Utah Health Marketing and Communications team to manage strategic communication between event organizers, leadership, staff, faculty, students, media, and the public. Manage relationships with vendors, organizers, and attendees; negotiate contracts and budgets with vendors, customers, speakers, and other stakeholders. Leverage marketing skills to design promotional materials, draft talking points, run‑of‑show documents, announcements, newsletters, social media posts, and blogs to support and advertise events across multiple channels. Apply public‑relations skills to build, protect, and elevate the SFESOM brand through effective messaging. Develop and maintain a proactive communications calendar that coordinates event promotion, institutional announcements, and public‑facing content. Identify new event opportunities for SFESOM based on strategic goals. Partner with the Dean’s Office to develop communications strategies for off‑site tradition events and ceremonies. Develop and implement policies, procedures, and cost models related to event operations, customer service, staffing, and budget in alignment with University of Utah policy. Assess current software and tools; recommend enhancements to improve efficiency and outcomes. Develop processes for repeatability and scalability across events and communications workflows. Conduct post‑event evaluations, budget recaps, communications audits, and feedback analysis to inform future event plans. Lead event operations, including set‑up, on‑site management, and takedown. Supervise staff, volunteers, subcontractors, and vendors to ensure successful event delivery; recruit, train, and manage event staff and volunteers. Perform related duties as assigned. Senior Supervisor, Event Planning Management Direct, manage, and supervise on‑site and/or virtual marketing events such as customer seminars, full‑scale conferences, virtual conferences, trade shows, webinars/webcasts, and other events. Oversee event planning and logistics, ensuring successful execution. Determine event budgets and research new event opportunities. Assess current software and tools and provide recommendations. Develop event marketing strategies and communication plans. Oversee negotiation of contracts with conference sites, hotels, and vendors. Review post‑event analysis, budget recaps, and feedback. Coordinate and lead daily team activities. Requires a bachelor’s or higher degree and 4 years of directly related work experience (or equivalent). Qualifications Bachelor’s (or equivalency) degree plus 4 years of directly related work experience, or master’s degree plus 2 years of directly related work experience. Equivalency statement: 1 year of higher education can substitute for 1 year of directly related work experience (e.g., bachelor’s degree = 4 years). Benefits Benefits are available through the University of Utah. For details, visit benefits.utah.edu. #J-18808-Ljbffr