Executive Administrative Assistant + Recruiter

About Us

Reliable Technology Services is a Frisco, Texasbased Managed IT Services Provider delivering enterprise-level infrastructure, voice, and data solutions to small and mid-sized businesses. Since 2007, weve helped organizations solve complex technology challenges with integrity and expertise.

We are a fast-growing, entrepreneurial MSP serving the DFW area. Our culture is collaborative, performance-driven, and built for speed. We move quickly, expect accountability, and are committed to delivering an exceptional client experience.

Position Summary

This position is a key member of Reliable Technologys Executive Team. The EXECUTIVE ASSISTANT/RECRUITER is responsible for managing calendars, scheduling meetings, and managing inboxes for executives. They must handle confidential information with discretion and professionalism. Additionally, they must source, screen, and interview candidates through various channels (job boards, social media, networking), coordinate and schedule interviews, manage applicants and maintain accurate recruitment records.

Key Responsibilities

Executive Support

• Manage complex executive calendars, including scheduling meetings, prioritizing commitments, and resolving conflicts
• Coordinate internal and external meetings, including preparing agendas, materials, and follow-ups
• Manage executive email inboxes, including drafting responses, prioritizing communications, and ensuring timely follow-up
• Handle confidential and sensitive information with a high level of discretion and professionalism
• Assist with special projects, reporting, and administrative tasks as needed by the executive team

Recruiting & Talent Acquisition

• Source candidates through job boards, social media platforms, referrals, and networking channels
• Screen resumes, administer assessments (Criteria Corp) and conduct initial candidate interviews to assess qualifications and cultural fit
• Coordinate and schedule interviews between candidates and hiring managers
• Maintain and update applicant tracking systems and recruitment records accurately
• Communicate with candidates throughout the hiring process to ensure a positive candidate experience
• Partner with leadership to understand hiring needs and support workforce planning efforts

Operations & Coordination

• Support onboarding coordination for new hires, including scheduling, documentation, and communication
• Maintain organized records, files, and documentation related to both executive operations and recruitment
• Assist in improving processes and workflows to increase efficiency across administrative and recruiting functions

Daily Tasks

• Attend daily huddles
• Maintain accurate individual calendar
• Others as listed in responsibilities

Qualifications

Job Requirements

• Education: Bachelors degree in Business Administration, Human Resources, or related field preferred.
• 1+ years of combined recruiting and administrative experience
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office Suite and familiarity with applicant tracking systems.
• Ability to handle multiple priorities and meet deadlines.

General Requirements

• Work business hours 8 am 5 pm (CST)
• Must have a keen sense of awareness for others needs and communication styles
• Ability to have fun in a fast-paced environment
• Strong ability to analyze data and make intelligent decisions
• Ability to identify when senior/management level assistance is needed
• Excellent communication skills, both written and verbal
• Excellent organizational skills and ability to adapt easily
• Ability to prioritize, multi-task, work around deadlines and adapt easily
• Must be able to work effectively and contribute value with limited direction