Front Office Manager

Job Description

Job Description

Kana Hotel Group's mission is to be one of the most admired and service quality driven hotel companies in the industry. We will accomplish our goal by creating an atmosphere of friendly employee behavior and delivering the highest quality service and value to our guests.

From our Team Members to our General Managers and Regional Support team, we seek people who have a passion for the hospitality business and want to grow with us. Most of our existing leadership team members have been promoted from within the company. As a member of our team, you will be expected to contribute your talents and energies to improve the environment and quality of the company, as well as the company’s services. In return you will be given opportunities to grow and advance in your career.

Kana Hotel Group is proud to offer the following benefits: 

• Medical 
• Vision 
• Dental
• 401K 
• Immediate Pay- earned wage access!
• Vacation time
• Sick time
• Holiday pay 
• Bonus opportunities
• Brand-specific employee discounts
• Long term/short term disability
• Life insurance

Primary Responsibilities 

• Manage and monitor activities of all employees in the Front Office department making sure the  team adheres the standards of excellence 

• The Front Office Manager is responsible for covering any call-outs or arranging coverage as needed along with scheduling Guest Services team members according to          labor standards and forecast occupancy. 

• Conduct employee training and development; assist in performance reviews and disciplinary  action 

• Conduct applicant screening and initial interviews of guest services applicants

• Maintain a professional and high-quality service-oriented environment at all times

• Act as manager on duty for the hotel, dealing with complaints, problem solving, disturbances,  special requests and any other issues that may arise. 

• Develop short term and long term financial and operational plans for the guest service  department which relate to the overall objectives of the hotel. Participate in the preparation of  the annual hotel budget. 

• Achieve budgeted revenues and expenses and maximizes profitability related to the guest  services department. 

• Inform all Front Office staff of daily activities, group and VIP arrivals as well as special requests  and repeat guests.  

• Check accommodations, making sure any special requests are carried out  

• Manage the reservation function to maintain highest possible room occupancy and average  daily rate through suggestive selling by employees. 

• Greet guests upon arrival and ensure escort to accommodations if appropriate. 

• Track employee performance with up-selling guest rooms 

• Work closely with the Housekeeping Department to improve guest services and foster cross  departmental communication.  

• Maintain procedures for credit control and handling of financial transactions, security of monies,  guest security and emergency procedures. 

• Coordinate daily activities with hotel management team on a daily basis.  

• Hold monthly department meetings keeping staff informed of all activities in the hotel

• Other duties as assigned  

Education/Experience

• Associates Degree in Hospitality preferred 

• 1-3 years’ experience in hospitality required 

• Supervisory experience preferred 

• Customer service experience required 

• Experience handling cash and credit card procedures 

• Attention to detail 

• Knowledge of the hotel layout, all amenities offered, and all procedures & organization.

• Knowledge of local geographic area knowledge, area businesses & services, major  highway/street information, and community events & attractions.

Our company provides equal employment opportunities to all employees and applicants for  employment and prohibits discrimination and harassment of any type without regard to race, color,  religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This  policy applies to all terms and conditions of employment, including recruiting, hiring, placement,  promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.