Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to join a growing team in a contract-to-permanent capacity. This position is ideal for someone who enjoys keeping financial records accurate, managing vendor payments, and supporting daily accounting operations with care and precision. The role offers the opportunity to work with QuickBooks Online, Excel, and additional accounting platforms while contributing to an organized and efficient payables process.

Responsibilities:
• Review incoming invoices, assign the proper coding, and enter them accurately to support timely payment processing.
• Prepare weekly payment runs and coordinate vendor disbursements in line with established schedules and approvals.
• Compare vendor statements against internal records, investigate discrepancies, and help bring outstanding issues to resolution.
• Organize accounts payable files and maintain complete documentation so records remain accurate and easy to retrieve.
• Contribute to month-end close by completing payables-related tasks and ensuring transactions are properly recorded.
• Respond to vendor questions regarding payment status, invoice details, and account balances in a thorough and courteous manner.
• Use QuickBooks Online and Excel to track payables activity, monitor records, and support reporting needs.
• Learn additional accounting applications and apply them effectively in day-to-day accounts payable work.
• Provide general support to the accounting team with related administrative and accounts payable duties as business needs evolve.• At least 3 years of hands-on experience in accounts payable or a closely related accounting support role.
• Working knowledge of QuickBooks Online in an accounting environment.
• Strong Microsoft Excel skills, including the ability to manage and organize financial data efficiently.
• Experience handling a steady invoice volume with accuracy and consistent attention to deadlines.
• High level of attention to detail and strong organizational habits when maintaining financial records.
• Clear communication skills and the ability to resolve issues with vendors and internal team members effectively.
• Ability to adapt quickly to new software tools and accounting workflows.