Full Charge Bookkeeper

Job Description

Job Description

Full Charge Bookkeeper

Richard's Heating and Air Repair, Inc.

Location: Tri-Valley Area, CA (Sunol, Hayward, Livermore, Alamo, Pleasanton, Dublin, and surrounding communities)

Full-Time Position Office-Based | Competitive Pay + Excellent Benefits

Company Overview

Richard's Heating and Air Repair, Inc. is a locally owned and family-operated HVAC company with over 25 years of trusted service in the Tri-Valley area. We specialize in residential and light commercial heating and air conditioning installation, repair, and maintenance.

We are seeking a reliable and detail-oriented Full Charge Bookkeeper to manage our financial operations, customer service coordination, and administrative functions.

Compensation & Benefits

• Hourly Pay Range: $30.00 to 33.00 per hour (based on experience)
• Paid Holidays: 7 paid days per year
• Paid Vacation: 1 week (5 days) after first year
• PTO / Sick Leave: 5 days per year
  • earned at 1 hour per 30 hours worked
• 401(k): Company match up to 4%
• Health Benefits: 100% employer-paid Medical, Dental & Vision for employee only

Benefits are subject to the company's current policies as outlined in the Employee Handbook and are based on the employee's base compensation.

Position Overview

The Full Charge Bookkeeper is a critical role responsible for accurate financial reporting, accounts receivable, accounts payable, payroll, phone support, and overall office administration. This position works closely with the General Manager & Owner and requires strong organizational skills, attention to detail, and excellent customer service.

Key Responsibilities

• Take incoming customer calls and coordinate service scheduling
• Process payroll, calculate sales commissions, and workers compensation payments
• Manage accounts receivable, invoicing, and collections
• Prepare daily deposits and maintain accurate financial records
• Perform job costing and maintain pricing spreadsheets
• Update customer databases and maintain detailed records
• Assist with sales packet processing and job progression tracking
• Reconcile accounts and support month-end closing
• Provide timely reporting to management
• Resolve customer billing and account issues
• Other duties as assigned

Qualifications

• Full Charge Bookkeeping experience (Minimum 2-3+ years preferred)
• Strong proficiency in QuickBooks or similar accounting software
• Excellent customer service and communication skills
• Highly organized with strong attention to detail
• Experience with payroll processing and tax liabilities
• Ability to multitask in a fast-paced environment
• Familiarity with the HVAC/service industry is a plus

What Success Looks Like

• Accurate and timely financial reporting (close books by 12th-15th of the month)
• High accuracy in customer records and job costing
• Excellent cash flow management
• Minimal customer complaints related to billing or scheduling
• Timely processing of payroll, commissions, and warranty paperwork

NO PHONE CALLS OR WALK-IN INQUIRIES. All applicants must apply online.