Executive Associate I, Health, Wellness & Hospitality Division

Job Vacancy Announcement

Position Information


Position Title
Executive Associate I, Health, Wellness & Hospitality Division


Position Type
Staff


Department
Teaching, Learning, and Student Success


FLSA
Non-Exempt


Union/Non Union
Non Union


Full Time or Part Time
Full Time


Grade
10


Salary Range

Hiring Salary Range
$47,814-$52,595/Annually


Fixed Term/Tenure Track (Faculty Only)

Regular or Temporary
Regular


Job Description Summary


This position is responsible for coordinating, supervising, and monitoring the day-to-day administrative operations of the division, including time and attendance, purchasing and budget processes, and work order systems.

Minimum Qualifications

EDUCATION AND EXPERIENCE

• High school diploma, GED or equivalent required.

For applicants with a high school diploma or GED:

• Three years of progressively responsible office experience required

For applicants with one to two years of college credit or more:

• Two years of progressively responsible office experience required

• Supervisory experience preferred.

Criteria

CRITERIA: The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.

ESSENTIAL DUTIES

• Prepares and processes payroll for full-time and part-time employees.
• Generates faculty teaching contracts for full-time and adjunct faculty.
• Supervises other office clerical staff in the absence of the Academic Office Manager.
• Conducts annual performance appraisals.
• Provides support for evaluations in the division.
• Maintains faculty and departmental databases, including the Faculty Evaluation Plan and records of affiliation agreements, articulation agreements, training agreements, and memoranda of understanding.
• Prepares contractual agreements (i.e. affiliation agreements) for signature.
• Generates reports for the division.
• Manages the Dean's calendar, including coordinating appointments and scheduling meetings.
• Coordinates all travel arrangements for the Dean and others as requested.
• Oversees and supervises department procurement process of goods and services
• Compiles forms and documents to recruit new employees; prepares faculty hiring documents as directed by the dean.
• Conducts research and provides information related to human resource procedures and practices as needed.
• Provides administrative support to the Dean and delivers support and guidance to managers, supervisors, and staff across all areas within the unit.
• Attends departmental staff meetings and college safety committee meetings and prepares and distributes minutes.
• Oversees and reviews blanket purchase requests.
• Monitors release of partial and completed purchase orders to the accounting office for payment.
• Disseminates information in accordance with prescribed policies and procedures in response to internal and external requests.
• Prepares material relating to important and confidential matters and maintains confidential office and correspondence files.
• Volunteers and works college peak registration for classes when requested.
• Processes student complaints, including tracking documents and processes as needed.
• Performs related work as required.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of modern office practices, procedures and equipment.
• Knowledge of business English, bookkeeping, spelling and mathematics.
• Knowledge and experience with computer software such as Word for Windows, Excel and PowerPoint.
• Skilled in taking minutes of meetings, composing and filing correspondence, dealing with the public, both in person and on the telephone, and as a timekeeper.
• Ability to supervise employees.
• Ability to learn new computer applications.
• Strong interpersonal skills and the ability to work with people at all levels.
• Exceptional written, verbal, and presentation skills, with the ability to effectively engage and communicate with different personnel and departments.

Job Requirements

PHYSICAL REQUIREMENTS

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, personal computer, calculator, copier, and fax machine. No significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.

OTHER REQUIREMENTS

• Ability to communicate effectively in spoken and written standard English.
• As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
• A background investigation will be conducted prior to the offer of employment. A signed authorization for the release of personal information will be required if selected for an interview.

ACCOMMODATIONS
To perform this job successfully, an individual must be able to satisfactorily perform each essential job duty. Prince George's Community College provides reasonable accommodations when requested by a qualified applicant or employee with a disability, unless such accommodation would cause undue hardship. Accommodation determinations are made on a case-by-case basis. If reasonable accommodation is needed, please contact the ECT department.

Is Background Check Required?
Yes


Is the incumbent responsible for working with minor children or directly engaging with minor children on campus?
No

Posting Detail Information


Posting Number
PGCC237311/12


Open Date
05/29/2026


Close Date

Open Until Filled
No


Background Check Statement


Prince George's Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.

Special Instructions to Applicants


This position offers a comprehensive benefits package, including paid time off, paid holidays, retirement plans, and health and welfare coverage.

Application Status: you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.