Accounting & Finance Operations Specialist

Job Description

Job Description

Our Work: ParentsTogether is a cutting-edge nonprofit impact media organization that reaches 1 in 3 parents in the US with useful, relatable content that families love. We meet overwhelmed parents where they are with news, resources, and entertainment that help them navigate the highs and lows of raising kids today, while at the same time building a community united around a core idea: Parents are powerful and together we can help all families thrive.

Founded in 2012, today ParentsTogether has over 3 million members and reaches tens of millions more parents through social media, online issue organizing, and civic engagement.

Our work spans multiple entities, including ParentsTogether Foundation, ParentsTogether Action, and affiliated entities such as PT Holdings dba Motherly. Together, these entities allow us to combine trusted information, community engagement, and advocacy to support families more effectively.

Position Summary:
ParentsTogether is seeking a detail-oriented and proactive Accounting & Finance Operations Specialist to join our team. Reporting to the Accounting Manager, this role is responsible for supporting the financial health and sustainability of multiple affiliated entities by managing key accounting functions, ensuring accurate financial reporting, and maintaining compliance.

The Accounting & Finance Operations Specialist will play a vital role in monthly close procedures, payroll and time allocations, reconciliations, accounts payable/receivable, and more. You’ll collaborate with Finance and Operations staff, handle documentation and coding, and support audit and tax processes. Your work will directly contribute to informed decision-making and the achievement of our mission.

This role includes supporting financial operations across ParentsTogether Foundation, ParentsTogether Action, and affiliated entities, requiring the ability to manage highly detailed work across interconnected organizations and funding streams.

The role requires an exceptionally high level of attention to detail, consistency, and responsiveness. The ideal candidate is someone who takes pride in precision, follows processes thoroughly, and communicates proactively to ensure nothing falls through the cracks. Success in this role also depends on strong alignment with our team’s collaborative, accountable, and solutions-oriented culture.

Key Responsibilities:

• Support monthly closing processes, including payroll, journal entries, and reconciliations, in collaboration with the Finance and Operations team.

• Review and process accounts payable (AP), reimbursement requests, and accounts receivable (AR), including tracking aging, payments, and follow-up.

• Calculate monthly staff time allocations and update leave tracking.

• Track advertising costs and maintain accurate records.

• Maintain accurate electronic filing systems for invoices, receipts, and financial documentation, ensuring completeness and accessibility.

• Coordinate with Accountants/Bookkeepers for data entry and coding information.

• Support audit and tax preparation, including gathering documentation and ensuring records are complete and accurate.

• Troubleshoot issues and discrepancies in financial processes, identifying root causes and ensuring resolution.

• Ensure compliance with organizational policies and GAAP standards across all areas of work.

• Support financial operations across multiple affiliated entities, ensuring accurate tracking, coding, and documentation across distinct but interconnected funding streams and organizational structures.

• Maintain a high level of responsiveness to internal requests and deadlines, ensuring timely follow-up and clear, proactive communication.

• Review all work with a high degree of scrutiny, identifying discrepancies, missing information, or inconsistencies before finalizing.

• Adhere closely to established processes while appropriately flagging areas for clarification or improvement.

Required Experience:

• 3+ years of finance and accounting experience (nonprofit background a plus).

• Proficient understanding of finance and accounting principles, including AP, AR, and GAAP.

• Strong organizational skills with the ability to manage multiple priorities while consistently meeting deadlines.

• Demonstrated ability to maintain an exceptionally high level of accuracy in a detail-intensive environment.

• Proactive communication style with a high degree of responsiveness and follow-through.

• Ability to work independently and maintain accurate documentation.

• Ability to thrive in a highly detail-oriented team environment where precision, accountability, and consistency are critical.

• Experience preparing financial statements and reports (nonprofit experience preferred).

• Experience with cost allocations to programs and departments.

Salary, Location and Benefits

Salary: The salary range for this position is $80,000 - 85,000, depending on experience.

Location: Remote/flexible - This is a full-time position (40 hours per week). PTF offers a fully remote environment, flexible working hours, and a culture that promotes putting family needs at the forefront.

Benefits:

Annual Paid Time Off (PTO):

• 15 vacation days

• 15 sick days

• 10 holidays

• Bonus PTO time - average of 12 additional days off for extended summer and winter holiday breaks

Health Insurance: PTF pays 100% of the employee’s health insurance base plan premium & 50% of dependents' health insurance base plan premium. Dental & Vision insurance are also offered.

Paid Family & Medical Leave: PTF provides 16 weeks of annual paid parental leave for the birth or adoption of a child. We offer 12 weeks of annual paid family leave to care for yourself or a loved one.

Retirement: After four months of employment, employees are eligible to participate in our 401K retirement plan. PTF will make a matching retirement contribution equal to 100% of the first 3% of the employee’s salary and 50% of the next 2% of their salary. Staff are fully vested in the plan from their first day of enrollment.

Professional Development: We offer regular opportunities for professional development, including training programs such as Culture Amp, and LinkedIn Learning. In addition to these resources, each staff member receives an annual professional development allotment.

Paid Sabbatical: After five years of service, employees are eligible to take a fully paid six week sabbatical

HOW TO APPLY

Applications will be reviewed on a rolling basis. We encourage interested candidates to appl y as soon as possible. We will begin first round interviews on a rolling basis. Preference given to candidates who apply by July 20, 2026. Please apply on our Career Page only and include the following:

• Resume or CV

• Answer the following questions:

  • What are your pronouns?

  • Why do you want to work for ParentsTogether?

  • What about this position interests you?

  • Briefly describe your financial operations experience in a non-profit organization.