Administrative Assistant II, Willingboro

Overview Administrative Assistant II, Willingboro — Virtua Health Join to apply for the Administrative Assistant II, Willingboro role at Virtua Health . Virtua Health exists to better serve you by connecting you to the care you need in wellness, prevention, specialization, and life-changing care. We are a Magnet-recognized health system committed to quality, safety, and a positive work environment. Location: Burlington Hospital, 218 A Sunset Rd Remote Type: On-Site Employment Type: Employee Employment Classification: Regular Time Type: Full time Work Shift: 1st Shift (United States of America) Total Weekly Hours: 40 Additional locations and job information are available as part of Virtua Health’s network. Responsibilities Responsible for the smooth operation of the office. Troubleshoot problems and resolve issues involving office workflow. Coordinate department events and administratively support special projects. Screen phone calls and visitors, routing them to the appropriate party. Maintain regular contact with internal and external customers, suppliers, or employees; address and resolve routine inquiries. Schedule appointments, meetings, conferences, and maintain calendars. May take dictation. Prepare meeting minutes and memos. Compose routine and advanced correspondence. Arrange travel and maintain itineraries as requested. Assist in the formulation of the department budget, business plan, or related planning functions. Prepare office expense reports, monitor invoices, and select and interpret data to produce specialized reports. Prepare data for presentations and special projects. Process time-sensitive material. May assist in preparation and processing of department payroll. Maintain department records and files. Handle confidential information and sensitive data appropriately. Lead the work of other clerical or administrative personnel on projects, or as directed. Assist in training and may substitute for other administrative staff as needed. Adapt developed procedures as assignments change; develop and adapt new office procedures as required by organizational changes to ensure smooth operation. Qualifications 3–5 years of executive secretarial or administrative support experience (see Required Education). Computer proficiency (Excel, Word, PowerPoint, Outlook, Internet). Excellent verbal and written communication skills, and ability to interact with employees at all levels and external clients. Advanced organizational skills with the ability to pro-actively manage changing priorities. Working knowledge of organization policies and procedures or ability to quickly learn and operate within those parameters. Required Education High School diploma and 5 years executive secretarial or administrative support experience, or Business or Secretarial School and 3 years secretarial or administrative support experience. Hourly Rate: $23.80 - $35.71. Actual salary will vary based on experience and internal equity. Benefits Virtua offers a comprehensive benefits package for full-time and part-time colleagues, including medical/prescription, dental and vision insurance; flexible spending accounts; 403(b); paid time off and sick leave; short-term and optional long-term disability; life insurance and supplemental coverage; tuition assistance; employee assistance program with counseling. Eligibility for benefits governed by plan documents and policies. Job Attributes Seniority level: Mid-Senior level Employment type: Full-time Job function: Administrative Industries: Hospitals and Health Care Referrals increase your chances of interviewing at Virtua Health. #J-18808-Ljbffr Virtua Health