Payroll Specialist

Job Description

Job Description

Company Overview:

CoStaff Services is looking for a Payroll Specialist to join our company as we continue to emerge as a market leader in our growing industry. We offer an array of professional business services to small and mid-sized companies, allowing them to focus on their core business. We specialize in Payroll and Tax Administration, Outsourced Human Resource Management, Benefits Administration, Compliance, Risk Management and Safety, and more. Our service models include Professional Employer Organization (PEO), Human Resource Outsourcing (HRO), and a licensed Health Insurance Agency.

Position Summary:

In this role, you will process payroll for multiple clients with varying pay frequencies and payroll requirements. You will review payroll information for accuracy, resolve discrepancies and exceptions, and communicate with clients, worksite employees and internal teams to ensure timely and accurate payroll processing. You will apply established CoStaff procedures and applicable payroll requirements, exercising sound judgment to help ensure compliance with federal, state and local regulations. 

Essential Duties and Responsibilities:

• Process payroll accurately and timely for multiple clients with varying payroll needs and deadlines
• Process employee setup and maintenance, including new hires, tax elections, pay and status changes, direct deposit, and terminations
• Import and review time-and-attendance data and administer employee payment methods
• Review payroll information for accuracy and identify incomplete, inconsistent, or potentially inaccurate information before processing
• Research and resolve payroll questions, discrepancies, and processing exceptions, escalating complex matters as appropriate
• Set up, maintain, and reconcile payroll deductions and garnishments, child support, tax levies, student loans, and others
• Review employee tax setup and payroll tax calculations, including federal, state, and local taxation, and research identified exceptions
• Audit and balance payroll reports, funding, deductions, taxes, and payment information prior to payroll finalization
• Process payroll adjustments and corrections, including off-cycle payrolls, voids, reversals, overpayments, and final-pay transactions
• Communicate with clients and internal teams regarding payroll deadlines, missing information, corrections, and required follow-up
• Maintain accurate payroll records, supporting documentation, and workflow notes
• Assist with quarter-end and year-end payroll activities and reporting
• Assist with employment and wage verification requests (VOEs)
• Maintain awareness of applicable federal, state, and local payroll requirements and established CoStaff procedures
• Collaborate with the Payroll Manager and other teams to identify process improvements and strengthen payroll controls
• Perform other payroll-related responsibilities and special projects as assigned

Qualifications and Experience:

• 5+ years of related payroll experience
• Experience with multiple-client payroll preferred
• Experience in multi-state taxation, including local taxes and reciprocal agreements
• Experience in the PEO industry strongly preferred

Additional Skills:

• Strong knowledge of payroll practices and applicable federal, state, and local payroll requirements
• Strong analytical, auditing, reconciliation, and problem-solving skills
• Ability to identify discrepancies, evaluate information critically, and recognize when clarification or escalation is needed
• Strong organizational, time management, and follow-through skills with the ability to manage multiple client payrolls and competing deadlines
• Strong attention to detail and data entry accuracy
• Ability to work accurately in a fast-paced, deadline-driven environment
• Strong verbal and written communication skills with a professional and client service focused approach
• Positive, collaborative, and solutions-oriented approach
• Ability to maintain confidentiality and appropriately safeguard sensitive payroll and employee information
• Strong Microsoft Office skills, particularly Excel, and the ability to work effectively across payroll, HRIS, timekeeping, and workflow systems
• Working knowledge of PrismHR or a comparable payroll and HRIS platform preferred

Education:

• Bachelor’s degree or equivalent experience

Certificates, Licenses, Registrations:  

• Certified Payroll Professional (CPP) designation preferred

Additional Information:

CoStaff Services, L.L.C. offers a competitive salary, commensurate with experience, and a comprehensive benefits package. For more information on our company please visit

Position: Full-Time, Non-Exempt (Hourly)

Reports To: Payroll Manager

Work Arrangement: Hybrid