Human Resources Coordinator

The Human Resources Coordinator provides administrative and operational support across core HR functions, including recruitment, onboarding, employee relations, HRIS maintenance, compliance, and benefits administration. This role serves as a primary point of contact for employees and helps ensure HR processes run efficiently, accurately, and in compliance with company policies and employment laws.

RESPONSIBILITIES

Provide excellent customer service in response to phone, email, and in-person inquiries for the Human Resources Department. Handle and respond to initial intakes for the HR department, including employment applications, leave of absence requests, employment relations, and escalation issues to the appropriate manager. Provides general department resources and information for guests and visitors Organize and maintain the presentation of the HR office, file room, and HR meeting spaces Translate verbal and written communications on behalf of the HR department Prepare communications such as memos, emails, letters, invoices, and mailing Coordinate and schedule meetings on behalf of department management Update company bulletin boards and attend department line-ups. Create, organize, and maintain team member files. Accurately process employee changes and personnel information into our employee database Assist management with HR projects, including new hire orientations, training, etc. Assist in the coordination of various team member-related and training events and activities. Review resumes, conduct phone screenings for viable candidates, and schedule interviews for prospective applicants. Assist with maintaining the applicant tracking system. Prepare and generate HR reports and metrics as requested. Maintain I‑9 documentation and conduct continuous monthly audit to ensure compliance. Handle basic workplace investigation concerns in partnership with the Human Resources Management Team.

REQUIREMENTS

Bachelor’s degree in Human Resources, Business Administration, or related field Bilingual English/Spanish is required, both verbally and in writing. Knowledge of federal, state, and local employment laws. Demonstrates honesty, ethics, and integrity in all situations. A minimum of 2 years of Human Resources experience required. Microsoft Office Suite requires advanced proficiency Excellent interpersonal and communication skills (written and verbal) required. Ability to type an average of 60 wpm. Ability to use good judgement in exercising independent discretion. Detail-oriented and thorough in completing tasks. Highly organized with the ability to manage competing priorities and timely deadlines. Ability to keep personnel matters discreet and confidential. Experience working with Union workforce required. Team San Jose is an equal opportunity employer. #J-18808-Ljbffr Team San Jose