Administrative Assistant

Administrative AssistantPart Time (20 hrs per week)SUMMARYThe Administrative Assistants primary duty is performing a full range of standard secretarial and administrative support services for multiple supervisors or staff. Rather than performing a single task this position requires responsibilities that change with the needs of the office/department/ JOB FUNCTIONSTo perform this job successfully an individual must be able to satisfactorily perform each essential function listed below: Produces standard correspondence memos and reports from drafts. Proof reads and edits material for appropriate grammar spelling and calendars and daily schedules. Schedules appointments and meetings for staff supervisors and managers. Attends meetings to record minutes as and processes office administrative paperwork such as employment requisitions employee time sheets expense vouchers invoices and processes non-routine paperwork associated with departmental functions such as purchase requisitions statistical activity/performance reports work orders and processes Petty Cash securing cash box and assuring petty cash balances are accurate including maintaining reconciling and securing a company checking adequate inventory of office supplies and basic maintenance of office equipment. Coordinates timely repair of office up and maintains confidential sensitive files and records for multiple functions ensuring efficient retrieval of as the liaison to company vendors staff with special projects. Gathers data and prepares a variety of documents and reports using established various databases such as the Networks Census and monitors company devices such as cell phones computers and pagers/beepers including ordering tracking and the reclaiming of equipment from terminating assist in maintaining records in accordance with State Federal and company regulations and policy as with various Human Resources related tasks as required. Performs duties of Associate Administrative Assistant as other administrative staff with special projects and overflow work as RESPONSIBILITIESNone required Minimum Knowledge and Skills required by the Job The requirements listed below are representative of the knowledge skill and/or abilities required to perform the job: Education and Experience:High school diploma or equivalent Two years experience in administrative Licenses and Registrations Required: None requiredOther Skills and Abilities: N/AOther Requirements: Travel as neededPhysical Requirements: Light work. Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time the job is rated for light work. AMERICANS WITH DISABILITIES ACT STATEMENT External and internal applicants as well as position incumbents who become disabled must be able to perform the essential job functions either unaided or with assistance of a reasonable accommodation to be determined on a case by case basis via the interactive process.

Required Experience:

Junior IC