Administrative Assistant

Launch Your Career from Anywhere: Remote Administrative Assistant (Finance-Focused) in Aviation

PDS Tech Commercial is partnering with a leading aviation industry organization to identify a detail-oriented and proactive Administrative Assistant who thrives in a fast-paced, finance-driven environment. If you enjoy supporting critical operations behind the scenes and want to be part of a global team making an impact, this opportunity is for you.

About the Role

As an Administrative Assistant , you'll play a vital role supporting the Global Security Services team , ensuring daily operations run smoothly and efficiently. This 12-month, full-time consulting role is fully remote , offering flexibility while giving you the chance to contribute to high-impact aviation operations. Your work will directly support leadership and ensure financial and administrative processes remain seamless.

What You'll Do

• Provide comprehensive administrative support to team leaders and staff

• Manage department calendars, meeting scheduling, and call coordination

• Process financial transactions in SAP and Ariba , including:

• Purchase requisitions and purchase orders

• Invoice tracking and processing

• Vendor setup and management

• Coordinate logistics for team meetings and internal communications

• Maintain organized records and ensure accurate, timely documentation

• Collaborate with other administrative professionals to improve processes and share best practices

• Serve as a trusted, confidential partner to leadership in a highly responsive environment

What You Bring

Required Qualifications

• High school diploma or equivalent

• Strong proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)

• Hands-on experience with SAP and Ariba systems

• Current, working knowledge of finance-related administrative processes

• Excellent organizational, communication, and multitasking skills

• Ability to work independently in a remote, flexible environment

• This position requires use of information or access to facilities subject to the International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR). These regulations may limit access of controlled technologies: 1) to U.S. Persons, including U.S. Citizens, lawful permanent residents, and other narrow categories including refugees and asylees, or 2) to certain foreign nationals that have received an export license.

Preferred Qualifications

• Prior experience supporting finance or accounting teams

• Background in administrative support within large or global organizations

• Proven ability to manage confidential information with discretion

• Experience improving workflows and identifying process efficiencies

Why Join Us

• Work remotely with a flexible schedule (30-40 hours/week, 3-5 days/week)

• Gain valuable experience with a top-tier aviation industry leader

• Be part of a collaborative, supportive team environment

• Opportunity for contract-to-hire conversion based on performance

• Competitive pay at $21.02/hour

• Expand your skills in finance operations, systems, and administrative leadership support

Ready to Make an Impact?

If you're a highly organized professional with a passion for supporting teams and driving efficiency-this is your chance to elevate your career.

Apply today to join PDS Tech Commercial and help power the operations behind aviation excellence.

Pay Details: $21.02 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.