Accounts Payable Operations Specialist

Accounts Payable (AP) Operations Specialist

The Accounts Payable (AP) Operations Specialist supports the AP Supervisor in overseeing daily AP operations, ensuring accurate and timely invoice processing and payments, and adherence to internal controls. This role is responsible for supporting issue resolutions, coordinating KPI reporting and analysis, and working closely with offshore AP teams to ensure effective execution of processes. The AP Operations Specialist also provides operational coverage as needed, including stepping into processing activities and providing leadership coverage as needed.

Education Requirements

Bachelor's degree in accounting, finance or a related business field. Professional level-related experience may be considered in lieu of degree.

Experience Requirements

Required:

• 2+ years of accounting and/or accounts payable experience.
• Strong understanding of AP processes, including invoice processing, payments, and vendor management.
• Experience maintaining internal controls and/or adhering to SOX 404 requirements.
• Analytical and problem-solving abilities to identify and resolve discrepancies.
• Organized with the ability to multi-task in a fast-paced environment.
• Good verbal and written communication skills to effectively collaborate with internal and external stakeholders.
• Fluent in English, verbal and written required.
• Ability to work with a sense of urgency. Ability to adjust schedule to meet business needs.

Preferred:

• Experience working with or coordinating offshore/shared service teams.
• Prior experience in a lead, senior, or coordinator role.
• Oracle or similar ERP experience.
• Familiarity with Right Angle or similar ETRM systems.
• Experience with Power BI or similar reporting tools.
• Experience generating and analyzing reports and KPIs.

Major Responsibilities

Primary:

• Support the AP Supervisor in overseeing daily AP operations, including coordination with offshore teams to ensure accurate and timely processing of transactions and payment in accordance with accounting principles and company policies and procedures.
• Provide guidance and support to offshore teams by assisting with issue resolution, clarifying processes, and ensuring consistent execution of procedures.
• Liaison between front and middle offices in troubleshooting issues with price, volume, invoice ingestion, or inventory movements in relation to payment processing.
• Support the AP Supervisor in serving as a point of contact for key stakeholders, including accounting management, Commercial, IT, Procurement, Tax, Treasury as well as other areas of Finance to resolve operational issues, respond to inquiries, and support cross-functional collaboration.
• Operate and review internal controls related to AP processes.
• Provide coverage and leadership support as needed, including stepping into processing any AP activities, assisting during volume spikes, and serving as backup to the AP Supervisor.
• Coordinate with offshore teams to prepare and review operational performance reports, including KPIs and service levels.
• Participate in process improvement and operational efficiency initiatives. Actively participate in special projects assigned by the Company's management.

Secondary:

• Support the development, maintenance, and continuous improvement of process documentation, and training efforts for offshore teams.
• Coordination and monitoring of month-end accounting close activities, including review of reports, account reconciliations and variance analyses.
• Support audit and SOX 404 compliance efforts
• Promote a safe and high-performance work environment.

Expected Results

• Timely and accurate processing of AP transactions in collaboration with offshore teams.
• Compliance with requirements under SOX 404, accounting principles, and company policies and procedures.
• Effective communication and collaboration with different teams, leading to smoother handoffs.
• Flexibility to adjust priorities and provide leadership and operational coverage as needed.
• Consistent delivery of complete, accurate work within established deadlines.
• Active support of training, knowledge sharing, and continuous development for both self and offshore team members.
• Help to identify and implement opportunities to automate manual tasks, saving time and reducing human error.
• Positive feedback from stakeholders regarding support provided.
• Adherence to all company policies and procedures.
• Support coordination with internal teams (SL, plants, procurement), including face-to-face meetings and follow-up in person, to support offshore team activities.
• Participate in daily/weekly check-ins with offshore teams
• Prepare aging / reports / KPIs (in coordination with offshore teams)
• Participate in, coordinate and lead special projects
• Support AP manager/supervisor
• Fill in for the AP manager/supervisor when needed
• Process invoices or payments when needed
• Promptly escalate issues
• Operate/manage internal controls
• Review of reconciliations (ARCS)

Applicants must be eligible to work in the United States. The Company will not sponsor immigration or work visas.

CVR Energy is an Equal Employment Opportunity employer. We encourage qualified minority, female, veteran, and disabled candidates to apply.