Senior Production Coordinator

Job Description

Job Description

Role Overview

The Senior Production Coordinator plays a vital role in ensuring the smooth and efficient production process at Idea Nuova by effectively managing scheduling, coordination, and factory communication across the production cycle. You'll serve as the central link between overseas offices, factories, and internal teams — managing projects from order initiation to shipment, approving layouts and specifications, troubleshooting production challenges, and keeping stakeholders informed with timely, actionable updates.

Key Responsibilities

• Maintain daily communication with overseas offices and factories, overseeing the entire production cycle from order initiation to shipment, to ensure timely development and delivery of products
• Maintain daily communication with internal teams, providing updates, addressing concerns, and collaborating on project requirements
• Approve all layouts and requirements, including price tickets, hang tags, main/care labels, UPC details, and testing requirements
• Report on the status of ongoing projects and tasks, providing visibility to stakeholders and addressing any delays or issues proactively
• Troubleshoot challenges that arise during production, utilizing creative and practical solutions to ensure smooth operations
• Maintain, document, and implement efficient tracking strategies to monitor production progress and identify areas for improvement
• Update the system with relevant information, including delivery schedules, pricing, quantity, and special comments
• Perform other related duties as assigned, contributing to the overall success of the production process

Qualifications

• Exceptional organizational skills, including planning, expediting, prioritizing, managing multiple tasks, and consistently meeting corporate deadlines
• Ability to work autonomously and effectively manage time, demonstrating a high level of self-motivation and accountability
• Excellent verbal and written communication skills, allowing for clear and concise correspondence with internal and external stakeholders
• Knowledge of Simparel is a plus, showcasing familiarity with industry-specific software platforms
• Experience working with mass retailers such as Walmart, Target, or JC Penney is advantageous, demonstrating a solid understanding of their specific requirements and processes
• Proactive, motivated, and trainable
• Experience with multinational trade and export is a plus
• Experience with content, product, and inventory management
• Proficient in Microsoft Suite (Word, Excel, Outlook, and PowerPoint)

What Success Looks Like

• Production timelines are consistently met from order initiation through shipment
• Factory communication is clear, timely, and resolves issues before they become shipment problems
• Layouts, labels, UPCs, and testing requirements are approved accurately and on time
• Internal teams have clear visibility into project status, with delays flagged proactively
• Tracking systems and documentation stay accurate and up to date
• Cross-functional partners view the role as a reliable, proactive production voice

Additional Requirements

• Occasional travel as needed for vendor visits, factory reviews, and cross-functional offsites

Benefits

• Competitive salary and benefits package
• Opportunities for career growth and advancement
• Dynamic, collaborative, and entrepreneurial work environment
• Exposure to major retailers, nationally recognized brands, and trend-driven home categories
• Fast-paced culture where your ideas, creativity, and contributions make an impact

Why This Role

This is a step-up role for an experienced production coordinator ready to own more scope. You'll have day-today responsibility for keeping our production cycle on track across major retail programs, direct partnership with overseas offices and factories, and real visibility across internal teams. Strong ownership, hands-on problem solving, and a clear path to grow into broader production leadership as the business expands.