Executive Administrative Assistant

Project CoordinatorUnder the direction of the Manager, assist managing projects and programs which support the Hospital and Clinics organization and integration of the department. Provides leadership in the areas of financial management, human resources, communications, purchasing, inventory management, and other department support. Coordinates projects and activities. Serves as liaison to customers and other departments. Strong, positive relationships required with support departments as well as with vendors.Project Coordinator: Manages reporting and ensures company resources are utilized appropriately. Manages project schedules. Coordinates departmental project activities and ensures project phases are documented appropriately.Leadership: Manages individual projects as they arise and provides direction regarding additional areas of opportunity. Presents results and manages/facilitates individual workshops and committee meetings.Administrative Support: Provides leadership and expertise of the administrative processes and flow of paperwork within Hospital and Clinics.Human Resources & Recruitment: Provides policy and procedure expertise as requested by the Management Team. Guarantees timely submission of evaluations and paperwork associated with the smooth functioning of personnel within department. Coordinates hiring new employees, and gives initial department orientation and reviews departmental HealthStream Courses compliance.Supplies and Inventory Management: Oversees equipment and supplies allocation. Facilitates periodic inventory review of all equipment and prepares appropriate facility reports as requested. Tracks and presents cost management efforts to at departmental staff meetings.Events Coordinator: Manages events.Department Support: Coordinates requests for support from departments such as communications, housekeeping and engineering and maintenance. Serves as the STAR representative, coordinating the installation and maintenance of data and phone communication. Works with representatives from those departments to insure that quality work is completed on a timely basis. Ensures that new hires have resources as needed at the right place at the right time.Skills: project coordination, microsoft office, schedule meetings, administrative support, powerpoint, excel, project management, microsoft excel, administrationTop Skills Details: project coordination, microsoft office, schedule meetings, administrative support, powerpoint, excelAdditional Skills & Qualifications: Extensive knowledge and understanding of hospital and clinic organization preferred. Excellent organizational and problem solving skills with the ability to prioritize multiple and diverse tasks. Possesses an ability to manage multiple changing priorities. Must be able to take direction and work effectively both alone and collaboratively with others. Demonstrated ability to independently seek out and obtain information. Demonstrated ability to exercise good judgment and use discretion in confidential situations. Excellent written and verbal communication skills required. Able to communicate clearly and maintain professional appearance and composure with all types of individuals including faculty, management staff and others. Exhibits a professional approach to work including a sense of responsibility for assigned duties. Prepares and manages accurate file systems in a manner that is consistent with standard office practice. Ability to utilize critical thinking skills and time management principles in developing effective work plans to achieve goals. Demonstrated ability and interest in learning new software programs as required. Intermediate level proficiency using computer software systems including Microsoft Office, Word, Excel, PowerPoint as well as other office equipment including Meridian phone system, copiers, facsimile, etc. Follows safety policies and procedures. Incorporates ergonomic principles in work habits.Experience Level: Expert LevelJob Type & Location: This is a Contract position based out of Newark, CA.Pay and Benefits: The pay range for this position is $33.02 - $52.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)Application Deadline: This position is anticipated to close on Oct 30, 2026.Workplace Type: This is a fully onsite position in Newark,CA.