Administrative Support Specialist

Administrative Support Specialist - #001021


Please see Special Instructions for more details.
To be considered, you must apply online. HARD COPY APPLICATIONS AND RESUMES WILL NOT BE ACCEPTED. A cover letter, resume, and list of references are required attachments.

PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.

Applicants who wish to claim Veteran's Preference must upload a copy of their DD-214.

If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.

All new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).

Posting Details

Posting Information
Posting Number
SHRA1744P

Quick Link for Internal Postings

Classification Title
Administrative Support Specialist

Competency Level
Journey

Working Title
Administrative Support Specialist - #001021

Department
RAPID Center

About WCU
Western Carolina University continues to rank high on Forbes 'Best Employers' lists each year. Including:
* 2025 - Ranked 1st in the top 100 employers in North Carolina in Forbes 'America's Best Employers by State' list.
* 2024 - Ranking in the top 8.5% on Forbes 'America's Best Midsize Employers' list, WCU was ranked 34 out of the top 400 employers across all industries.
* 2023 - Ranked in the top 20% on Forbes 'America's Best Midsize Employers' list, WCU was ranked 97 out of the top 500 employers across all industries.
* 2022 - Ranked 14th in the top 100 employers in North Carolina in Forbes 'America's Best Employers by State' list.
Western Carolina University is the UNC system's westernmost campus and has been consistently ranked as one of the top 15 public regional institutions in the South.
Employees of WCU are provided a comprehensive benefits package as well as other resources, policies and programs to ensure a happy and healthy work/life balance. Benefit eligible employees have access to dental, vision and health insurance plans - eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.
Eligible employees have access to tuition waivers for up to three courses per academic year; employee may enroll at any of the constituent UNC System campuses. Also offered are free group exercise classes multiple times per week, a discounted membership to the campus recreation center, free vaccine and booster shots offered on campus, pretax flexible spending accounts, 12 paid holidays and 24 hours of paid community service leave each year. Leave earning employees (staff and 12-month faculty) who work at least half of the working days of their first month of employment will begin accruing vacation and sick leave immediately. Paid parental leave after 12 months of continuous service.
WCU offers an abundance of training and development programs, certifications, workshops and conferences - many of which are offered free of charge.

Position Summary
The primary location of this position is on-site in Cullowhee, NC. This position is designated as being subject to the State of North Carolina Human Resources Act (SHRA).

The Administrative Support Specialist will provide essential administrative assistance to both The Rapid Center and the Engineering Discovery program within the College of Engineering and Technology.

Key responsibilities include managing forms and documents, overseeing procurement and purchasing processes, coordinating travel arrangements, maintaining contracts and agreements, handling billing and invoicing, and assisting with event planning. The role also involves general administrative support such as scheduling meetings, maintaining records, and collaborating with various campus units to ensure smooth operations.

Must be eligible to work in the United States without sponsorship.

Knowledge, Skills, & Abilities Required for this Position

• Effective Communication and Customer Service Skills: Strong verbal and written communication skills, with the ability to interact professionally and courteously with faculty, staff, students, and external partners. Proven ability to provide excellent customer service and respond effectively to inquiries.
• Creativity and Organizational Skills: Ability to think creatively and develop engaging materials, while also maintaining strong organizational skills to manage tasks and deadlines efficiently.
• Proficiency in MS Office Tools: Advanced proficiency in Microsoft Office Suite, including Excel, for data analysis, reporting, and creating spreadsheets.
• Experience with Invoicing and Receipt Management: Knowledge of basic customer invoicing processes and experience managing receipts or financial documentation.
• Initiative and Process Improvement: Ability to take initiative, identify areas for improvement, and implement solutions to enhance efficiency and effectiveness in operations.
• Web Editing and Social Media Skills: Experience with web editing tools and social media platforms, particularly for business or organizational use, to engage audiences and promote initiatives.

Minimum Qualifications
Some state job postings say you can qualify by an 'equivalent combination of education and experience.' If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Anticipated Hiring Range
$44,510

Position Type
Permanent Full-Time

Number of Hours per Week
40

Number of Months per Year
12

Salary Band Range
$34,602 - $58,870

Salary Grade
For administrative purposes during the implementation of Career Banding this journey level posiiton is considered a Salary Grade 61

Posting Text
Open Date
11/05/2026

Close Date
11/19/2026

Open Until Filled
No

Special Instructions to Applicants
To be considered, you must apply online. HARD COPY APPLICATIONS AND RESUMES WILL NOT BE ACCEPTED. A cover letter, resume, and list of references are required attachments.

PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.

Applicants who wish to claim Veteran's Preference must upload a copy of their DD-214.

If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.

All new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).

Background/E-Verify
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.


Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit . Proper documentation of identity and employability are required at the time of employment.

Credential Verification
All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.

EOE
Western Carolina University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; ethnicity; religion; sex; pregnancy; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Persons with disabilities requiring accommodations in the application and interview process please call View phone number on click.appcast.io or email at View email address on click.appcast.io.

University Safety
The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 View phone number on click.appcast.io) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 View phone number on click.appcast.io). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.

Applicant Documents



Required Documents

1. Cover Letter/Letter of Application
2. Resume
3. List of references

Optional Documents

1. DD-214
2. NGB 23A (RPAS)
3. DD256 or NGB22

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. *
   How did you hear about this employment opportunity?
   • HigherEdJobs.com
   • Inside Higher Ed
   • HERC - Higher Education Recruitment Consortium
   • Website - Jobs.wcu.edu
   • Indeed.com
   • Personal Referral
   • Agency Referral
   • Other
   
   
   
2. *
   Do you require sponsorship?
   • Yes
   • No