Purchasing Coordinator

Purchasing CoordinatorOversee bond construction, student nutrition, and E-rate procurement. Oversee district procurement contracts and compliance. Follow established district criteria, federal guidelines, and state purchasing rules for competitive procurement, informal quotations, and negotiations.Qualifications:Bachelor's degree from an accredited university in a related field, or equivalent work experience requiredTASBO certification or substantially similar certification with a concentration on procurement preferredKnowledge of procedures for purchasing supplies and equipmentAbility to work with numbers in an accurate and rapid mannerKnowledge of formal procurement proceduresAbility to write clear procurement specifications, test materials and evaluations, and analyze vendor bidsAbility to moderate evaluation process for all procurement and professional services solicitations relating to construction procurementProficient in keyboarding and file maintenanceAbility to effectively work with vendor representativesEffective organizational, communication, and interpersonal skillsKnowledge of the principles, procedures and legal requirements of school district procurement, contract management and regulations of public purchasing for school districts (Texas school districts preferred), including federal, state, county and city laws as applicableAbility to effectively communicate with other departments, schools, employees, and local businesses or members of the business community regarding district purchasing procedures and guidelinesCapacity to solve practical problems and handle a variety of concrete variables in situations where only limited standardization existsComputer skills, specifically, Microsoft Windows, Microsoft Office, Adobe Acrobat, and Frontline Education Finance ERP systems (TEAMS)Effective interpersonal skills to interact with all levels of employees, staff members and the publicA task-oriented self-starter with the ability to perform with a high degree of accuracyOrganizational, planning, and problem solving/investigative skills, along with strategic planning skillsAbility to assist in strategic planning and situational analysisInitiative to successfully manage multiple projects, prioritize projects, tasks and assignments simultaneously; high degree of flexibility requiredPreferred Experience:Five (5) years of general office experience with public contactThree (3) years of related experience in either an institutional/government or a school district purchasing environmentKnowledge of school district organizations, operations, procurement, legal requirements and administrative policiesFamiliarity of the principles, procedures and requirements of financial accounting and AIA contractsMajor Responsibilities and Duties:Responsible for the maintenance and process of district contractsResponsible for purchase of all construction projects and related professional servicesResponsible for furniture, fixtures and equipment procurement to support the bond program regarding purchase, delivery, coordination and oversight of installation, inventory and completion of each construction projectWork with vendor representatives to ensure full understanding of bid requirements and to maintain awareness of product changes, price changes or other information that could materially affect the purchasing of itemsWork cooperatively with district personnel to determine specific requirements and assist in locating necessary goods and servicesWork cooperatively with district personnel to evaluate procurement responses for the purchase of goods and services as requiredDirect involvement with CFBISD Operations Department involving procurement services in support of the current bond programPoint of contact for procurement methods, purchasing processing, contracts administration and compliance monitoring for assigned proposalsMaintain awareness of contractual or legal changes related to procurement impacting construction servicesDirect the organization and activities of construction procurement and procedures/processes in support of projects, processes and needs identificationReview and verify all payment and performance bonds received in conjunction with district construction projectsServe as liaison and collaborator with departments/functions involved in the procurement process (Technology, Maintenance/Facility Services, Student Nutrition, Custodial Services, Fine Arts and Athletics)Responsible for all contract renewals with vendors in a manner that keeps contracts current for the intended purposes of the CFBISD Bond Program and other assigned categoriesAccountable for the organization and management of all procurement related files for the Carrollton-Farmers Branch ISD as required by the Texas State Library and Archives Commission rules and local policyProvide oversight management in qualifying and evaluating firms to provide goods and services to CFBISDAssist in maintaining and updating procedures, processes, and procurement manualsManagement of special projects, as assignedMaintain and adhere to ethical business practicesPerform all other tasks and duties as assignedPrepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using a personal computerCompile, maintain, and file all reports, records, and other documents as requiredPrepare and maintain vendor and bidder listsAll other duties as assignedSupervisory Responsibilities: NoneMental Demands/Physical Demands/Environmental Factors:Tools/Equipment Used: Standard office equipment including personal computer and peripheralsPosture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twistingMotion: Repetitive hand motions; prolonged keyboarding and use of mouse; occasional reachingLifting: Occasional light lifting and carrying (less than 15 pounds)Environment: May work prolonged or irregular hoursMental Demands: Work with frequent interruptions; maintain emotional control under stress; Ability to communicate effectively (verbal and written); Interpret and implement policy, procedures, and data; coordinate district functions; ability to work in a team atmosphere.