Elections Coordinator

Job Description

Job Description

Allegan County has much to offer, with 24 Townships, 9 Cities, and 2 Villages across nearly 900 square miles. The landscapes range from the lakeshore to beautifully wooded lands, our County’s natural resources are a gift to be treasured. Allegan County businesses, citizens, and employees are world-class, and we remain a welcoming, closely-knit community. We are one of the fastest-growing counties in Michigan.
Allegan County Government places high importance on our core values: Respect, Integrity, Commitment and Honesty. A common thread among our leadership, employees and volunteers is a strong desire to serve and be part of something meaningful. We have been recognized by Gallagher as “Best in Class Winner” among mid-size companies for our excellence in optimizing employee and organizational well-being for three years in a row (2023-2025). We have also received the “Impact Award” from M.E.R.S. for excellence in educating our employees about their retirement plans and overall financial wellness. We are looking for dedicated, caring, energetic people to join our team!

Summary: 
Coordinates and manages election activities and election reporting within the county.  Coordinates voter registration and election activities between the municipal clerks, the Bureau of Elections and the Secretary of State Office.

Starting Wage: $28.54/hr, Full-Time, Benefit Eligible

Excellent Benefits Plan:  Health insurance begins on the first of the month after your hire date
- Medical, Dental & Vision (3 medical plans to choose from, 2 of which have a $0 biweekly premium)
- County-funded Health Savings Account with our two high-deductible medical plans
- County-paid employee life insurance coverage
- County-paid short-term disability coverage, up to 52 weeks
- Generous retirement plan, including a county contribution of 7% of your annual earnings
- Tuition Reimbursement Program for college degree courses
- Generous PTO plan, including front-loaded hours into PTO bank at hire, and annually on January 1.
- 13 paid holidays, in addition to PTO
- FREE use of Allegan County government's two fitness centers 

Essential Duties: 

1. Receives voter registration applications from various sources.  Prepares reports to the State and monitors reimbursements.
2. Develops and updates all contracts and coordinating agreements while serving as school districts election coordinator for all schools within the Allegan Area Educational Service Agency.
3. Assists candidates and treasurers of campaign committees with compliance and disclosure requirements of the Michigan Campaign Finance Act.
4. Accepts candidate filings for State Office, County Office, and School Board and reviews for compliance.
5. Maintains logs for petitions and/or filing fees for review after the primary and maintains all election results.
6. Maintains the State Qualified Voter file and the county voter registration data base for each election.
7. Schedules meetings of the Election Commission and takes minutes.
8. Monitors the deadlines on the election schedule to ensure meetings are held according to the requirements for each election.
9. Determines what format is required for reporting and canvassing forms for the permanent record and prepares the reports to comply with the requirements.
10. Monitors the filing of Acceptance of Office forms for school board candidates.
11. Verifies correct programming and operation of voting system equipment and provides training as needed on equipment.
12. Communicates both verbally and written to various entities requesting elections information, this includes media outlets, and in-training of election workers.

Required Education and Experience:

1. High School Diploma or equivalent GED.
2. Ability to obtain certification and training required by Secretary of State, Bureau of Elections.
3. Two (2) years of experience working for an election support company.
4. Possession of a valid Michigan driver’s license.

Preferred Education and Experience:

1. One (1) year of experience with local clerk’s office.
2. Associate’s Degree in technology or closely related field.  

*Candidates must pass a drug screen (which includes testing for THC) in order to be hired for this position.

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