Recruiting Operations Associate

Job Type: Direct Hire Compensation: $91,000–$117,000 base salary | Approximately $100,000–$130,000 total compensation A leading global investment management firm is seeking a Recruiting Operations Associate to join its Campus Recruiting team in Westport, CT. This is a highly visible, fast-paced recruiting operations role for someone who has built a strong foundation in complex coordination and is ready to take on broader ownership. The ideal candidate is not simply an executor — they are proactive, thoughtful, highly organized, and comfortable anticipating problems, improving processes, and keeping multiple recruiting workstreams moving at once. The team is highly collaborative and works closely across recruiting, candidates, internal stakeholders, and external partners. The role combines recruiting coordination, candidate experience, operational problem-solving, data tracking, and support for campus recruiting programs and events. Responsibilities Manage complex interview coordination across candidates, recruiters, hiring managers, and other internal stakeholders Own candidate communication throughout the interview process, including scheduling, confirmations, changes, and logistics Manage multiple recruiting workstreams simultaneously while maintaining a high level of accuracy and urgency Proactively identify issues, anticipate scheduling or process challenges, and help develop solutions Partner with recruiters and teammates to improve recruiting workflows and create more efficient, scalable processes Track candidate and recruiting data and ensure information is accurate and up to date Support campus recruiting initiatives, including interview days, recruiting programs, and events Coordinate event logistics, vendors, travel, materials, and other operational details as needed Build strong relationships across recruiting and internal business teams Serve as a reliable point of contact for candidates and stakeholders throughout the recruiting process Qualifications At least 5 years of professional experience, with the majority of that experience focused on complex coordination, recruiting operations, program coordination, or similar operational work Experience supporting fast-paced, high-volume environments Strong organizational and time-management skills with the ability to manage numerous competing priorities Excellent written and verbal communication skills High level of judgment, maturity, and attention to detail Comfortable taking initiative and operating independently rather than waiting for direction Ability to identify process gaps and think beyond immediate task execution Experience working closely with senior stakeholders, executives, or high-touch candidates preferred Recruiting experience is helpful but not required Experience in financial services, consulting, startups, or other fast-paced environments is a plus Team & Schedule This position sits within a collaborative Campus Recruiting team of approximately 10–11 people. The team experiences particularly busy recruiting periods during the fall and spring, with somewhat lighter periods in the summer and winter. Approximately 20–30% of the role may involve recruiting event support. The position is hybrid with a minimum of two days per week onsite in Westport, typically Tuesdays and Wednesdays. Candidates should also be comfortable with occasional visits to the firm’s New York City office for team meetings and events. Typical hours are approximately 9:00 AM–6:00/7:00 PM , with additional hours possible during peak recruiting periods. Why This Opportunity This is an excellent opportunity for an experienced coordinator or operations professional who wants to grow beyond traditional scheduling into a more strategic recruiting operations role. The position offers exposure to complex recruiting programs, senior stakeholders, process improvement, and broader operational ownership, with potential future paths into recruiting, project management, HR, and other strategic roles. The firm also offers a highly competitive benefits package, including 100% paid medical coverage, a strong 401(k) match, unlimited PTO with a minimum usage expectation, work-from-away flexibility, additional time off around holidays, and catered meals and snacks. #J-18808-Ljbffr