Events Coordinator

Athletics Operations Specialist 3

Sun Devil Athletics seeks an Athletic Events Coordinator who, under administrative direction, schedules and coordinates athletic events and to a lesser degree, public events. Adheres to NCAA and Conference rules and regulations, as well as the policies and procedures of the Sun Devil Athletics, Arizona State University, and the Arizona Board of Regents.

Position Salary Range: $50,000

Essential Duties:

• Serve as game manager for assigned Sun Devil Athletics sporting events and assist with the game management and operations of other athletic events.
• Coordinate and run event management meetings for assigned Sun Devil Athletic sporting events.
• Create, track and oversee assigned event budgets using SDA and ASU specialized software programs.
• Ensures compliance with internal policies and maintains internal processes and standards.
• Attend events to facilitate operations and respond to emergencies, problems, and ensure all aspects of events are implemented and controlled according to plans.
• Ensure adequate staffing for events and schedules set-up, technical, and other crews accordingly.
• Interface with non-departmental support services personnel required for staging events, athletic and otherwise, hosted in SDA facilities.
• Coordinate assigned rentals with renter's management to secure costs and determine requirements of renter in regard to technical, security and/or other requirements.
• Provide assistance and information to faculty, staff and outside organizations regarding facility use and capabilities.
• Maintain contact with patrons of clients via telephone or written correspondence.
• Represent university in a liaison capacity for event related matters and departmental collaboration.
• Coordinate and maintain inventory of equipment necessary for assigned events.
• Perform other duties as assigned

• Recruit, hire, train, schedule and evaluate staff including event staff, student staff etc.
• Compile, verify and process bi-weekly/hourly payroll for assigned staff and students.
• Participate in employee orientation/training for event staff.
• Supervises events staff and student workers

• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, calculator, copier, telephone and associated computer/technology peripherals

Desired Qualifications:

• Experience with coordinating sporting events.
• Experience recruiting, supervising, training, and evaluating staff, and processing their payroll.
• Experience resolving face-to-face customer conflicts and issues.
• Experience managing emergency or incident response situations.
• Experience with budget management.
• Experience in using Microsoft Office programs.
• Experience in work that required decision-making in a changing environment and anticipating future needs.
• Experience in managing stressful situations.
• Evidence of effective verbal and written communication skills.
• Experience working facility rentals, client agreements, and event scheduling coordination.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• Activities are also performed outdoors and may be subject to extreme temperatures or inclement weather.
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Work schedule includes extended hours as well as evenings, weekends and holidays. Schedule heavily dependent on athletic and event schedule for SDA facilities.
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• Schedule varies based on events and may include evenings, weekends, and holidays.

Department Statement:

The Sun Devil Athletics (SDA) programs are elite, high profile Division I programs. By definition, Division I programs are the "best of the best" and the ladder by which athletes ascend to the world of professional sports and international competitions, such as the Olympics and World Cup. Moreover, Arizona State University and SDA compete in the Big 12 conference.

The vision of SDA is to be a comprehensive perennial top ten NCAA Division I athletics program that empowers Sun Devils to maximize human potential and make a positive impact on our university, community and the world.

The mission of SDA is to provide opportunities for student-athletes to achieve at the highest levels of both academic and athletic excellence, thereby providing them with opportunities for personal growth, offering a unifying force to the campus community, and creating a source of pride among and support from the external constituencies of the university. SDA promotes identity and expression to build a strong Sun Devil Community reflective of ASU's charter.

Driving Requirement:

This position may require driving. Employee must possess a valid US Driver's license of the appropriate class and required endorsements throughout employment.

Location: Campus: Tempe

Funding: No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at . You may request a hard copy of the report by contacting the ASU Police Department at View phone number on click.appcast.io.

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Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.