Accounting Associate

Job Description

Job Description

Salary: $48,093.00

Fulton County Clerk of Superior and Magistrate Courts (Georgia)
FLSA Status: Non-Exempt
Grade: 13
Salary Range: $48,093.00 Non-Negotiable

Closing Date: 7/20/2026

About the Office

The Office of the Fulton County Clerk of Superior and Magistrate Courts serve the citizens of Fulton County by maintaining and providing access to court and public records and by supporting court operations across Superior and Magistrate Courts. The office plays a critical role in the administration of justice and public trust, supporting judges, justice partners, attorneys, and the public through accurate recordkeeping, responsive service, and operational excellence.

Guided by the values of People. Purpose. Passion, the Clerks Office is committed to professionalism, integrity, accountability, innovation, and continuous improvement in service delivery.

Position Summary

The Accountant Associate performs a variety of accounting, bookkeeping, and financial support functions in support of court and departmental operations. This position is responsible for processing financial transactions, maintaining accurate records, reconciling accounts, and providing customer service related to court-related financial matters.

The role requires strong attention to detail, analytical skills, and the ability to work within automated financial systems while ensuring compliance with County policies and governmental accounting standards.

Level and Complexity of Work

• Performs technical accounting support work following established financial procedures.
• Exercises independent judgment in reviewing and reconciling financial data.
• Handles confidential financial and customer information.
• Applies governmental accounting practices and internal control standards.

Essential Duties and Responsibilities

Accounting and Financial Processing

• Performs a variety of accounting duties, including bookkeeping, data entry, and general financial support functions.
• Reviews and enters invoices, purchase orders, payment vouchers, and related transaction records into automated financial/accounting systems.
• Posts adjusting entries and prepares transaction batches by separating, calculating, and reconciling payments prior to entry into billing systems.
• Researches and verifies customer and vendor information to ensure proper posting of transactions.

Cash Handling and Deposits

• Receives, counts, verifies, batches, and records cash receipts.
• Prepares and posts deposits in accordance with established procedures.
• Research discrepancies and processes returned checks.

Accounts Receivable and Court Financial Records

• Maintains customer and court account records, including posting billings and processing invoices.
• Verifies, modifies, and reconciles accounts receivable from the courts.
• Records and processes bond refunds in accordance with court policies.
• Investigates delinquent customer accounts, including processing Interruption of Service and Pending Disconnected Notices (PDN) as applicable.

Tax and Bankruptcy Processing

• Maintains tax records, processes claims, and recalculates taxes as required.
• Prepares and maintains correspondence and notices related to U.S. Bankruptcy Court matters.
• Enters court-ordered bankruptcy adjustments into the financial system to ensure accurate billing.
• Documents customer status updates in system records to inform staff of relevant account changes.

Customer Service and Support

• Provides customer service by answering telephones and assisting walk-in customers.
• Research account information and explains financial details to customers.
• Negotiates and establishes payment arrangements in accordance with policy.
• Prepares and mails correspondence related to account status and payment arrangements.
• Receives and distributes financial correspondence to appropriate divisions.
• Assists vendors and County personnel with financial inquiries as required.

Operational Continuity Support

• Supports fiscal operations during high-volume periods.
• Assists with financial audits and documentation requests.
• Performs other related duties as assigned.

Confidentiality and Professional Judgment

• Maintains confidentiality of financial and customer information.
• Ensures compliance with County financial policies and internal controls.
• Exercises sound judgment when resolving discrepancies or customer account issues.

Minimum Qualifications

• Associate degree in accounting, business or public administration, or a related field required.
• One (1) year of accounting, bookkeeping, accounts receivable/payable, or financial support experience
• Any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered.

Licenses and Certifications

• Must possess and maintain affirmation as a sworn Deputy Clerk of the Court.

Knowledge, Skills, and Abilities

• Knowledge of accounting principles and bookkeeping practices.
• Ability to reconcile accounts and research discrepancies.
• Strong mathematical aptitude and analytical skills.
• Ability to operate automated financial and billing systems.
• Attention to detail and accuracy in financial data entry.
• Strong customer service and communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Ability to maintain ethical standards and confidentiality.

Performance Aptitudes:

Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction: Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to start, stop, operate and monitor the functioning of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.

Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.

Working Conditions

Work is typically performed in an office-like environment. May work in high conflict situations and with difficult, sometimes dangerous parties. Positions in this class typically require talking, hearing, seeing, sitting, standing, walking, bending, reaching, fingering, lifting, and carrying. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Examination and Selection Process

The examination will consist of an evaluation of education and experience based on the submitted application. Applications must clearly document that the applicant possesses the required qualifications to be considered. If selected, an official accredited college transcript will be required at the time of employment for all degrees or coursework used to qualify for this position.

Important:
All applications must be completed in full before submission. Please review applications carefully for accuracy, as errors or omissions may result in disqualification. Additional information will not be accepted after applications are received by the Clerk of the Superior and Magistrate Court.

Equal Opportunity Statement

Fulton County is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status. Reasonable accommodation is available for qualified individuals with disabilities.

Employment is contingent upon successful completion of applicable background checks and employment eligibility verification.