Registered Nurse Informatics

Epic ClinDoc Specialist

This role supports Inpatient Acute Care areas by maintaining and optimizing Epic ClinDoc functionality to ensure accurate, efficient, and compliant documentation. The position involves close collaboration with nurses, providers, interdisciplinary teams, and Epic analysts to streamline workflows. Key responsibilities include validating and optimizing Epic tools (e.g., flowsheets, LDAs, smart forms, smart links), providing end-user support, and delivering training for new functionality, system upgrades, and documentation of best practices.

Functions as a liaison between EvergreenHealth's clinical areas and the IT department. This includes the primary responsibility of determining the needs and requirements for clinical applications in acute, ambulatory and home care settings. Works with staff and physicians to optimize the usage of clinical systems through education and training, quality outcomes, and providing support in accordance with organizational goals. Performs workflow analysis of multidisciplinary healthcare provider activities, and translates into optimal system design and content for organizational and unit-based practice.

Collaborates closely with IT leadership and the clinical community. Serves as a key liaison, providing guidance and oversight of clinical systems projects and initiatives while ensuring clear and effective communication between all stakeholders. Leads and recommends documentation strategy changes to meet current safety and quality trends. Discovers and defines the need for new clinical systems, such as patient registries, CPOE, EMR, PACS, interface engines, and other technologies. Develops specifications that will support the design and successful implementation of clinical applications as well as new functionality in current systems across the organization.

Fulfills multiple roles throughout the evaluation, acquisition, development, education, implementation, management, and on-going support of EMR. Leads the integration between clinical areas and IT regarding the development and translation of business needs, using the appropriate reporting tools and methodologies. Plans and organizes day-to-day activities, short- and long-term projects with in-depth knowledge of organizational and project planning processes, produces and maintains high quality planning documents. Develops and implements auditing and review processes to ensure project goals and objectives are met. Delivers regular reports that clearly communicate the results and/or progress of clinical systems initiatives.

Ensures on-going timely information transfer to peers and management regarding project status, resource needs or issues. Participates in regulatory/compliance audits and inquiries. Reports application and system deficiencies and facilitates reporting of suggestions for system improvements. Leads, facilitates, and consults with multidisciplinary healthcare provider work teams in the specification and design of the EMR for order management, clinical data repository, documentation, clinical pathways, and clinical and operational decision support. Develops unit, functional and integration test plans; conducts and reports results of application, system and performance testing. Conducts formal and informal staff and provider training and assists with monitoring competencies regarding use of the Electronic Medical Records (EMR).

Works with IT analysts, clinical SMEs, and educational resources to develop training materials, end-user documentation, and learning aids. Acts as an expert resource to staff by anticipating and identifying educational, procedural and functional problems associated with the implementation of the EMR. Applies change management principles throughout the EMR implementation process. Assists staff with transitioning from current to automated systems processes. Monitors system impact on user and departmental workflows and incorporates results into system enhancements. Provides onsite and remote support to clinicians and others during application implementations and as needed. Takes on-call on a rotating basis as necessary. Monitors system performance, and reports to IT when anomalies, errors, inaccuracies, or inefficiencies occur. Makes recommendations as needed.

Performs other duties as assigned.

License, Certification, Education or Experience: REQUIRED for the position: Bachelor's degree in healthcare and/or Information Sciences Licensed Healthcare Professional (RN, RT, PT, etc.) Five years of direct work experience in acute care, ambulatory or home care setting Four years of work experience in a Clinical Informatics role Epic certification in relevant applications, with a requirement to obtain additional certifications within a specific timeframe Experience evaluating and implementing healthcare-wide informatics systems Medical terminology and understanding of workflows Must be proficient and have a strong working knowledge of Microsoft Office (Outlook, Excel, Word, etc.) Adept at persuading and training physicians and staff to adopt new workflows and tools, requiring strong knowledge of change management Knowledge of adult learning and training methods Ability to maintain confidentiality of all medical, financial, and legal information Ability to complete work assignments accurately and in a timely manner Ability to communicate effectively, with excellent verbal and written communication skills Ability to handle difficult situations involving patients, physicians, or others in a professional manner Ability to work independently, exercise creativity, and maintain a positive attitude Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work Strong and sound competency in mapping real-life nursing and physician practices to informatics applications Strong knowledge of systems analysis, workflow planning, gathering business requirements and transforming them into functional specifications Broad knowledge of hospital operations and associate technologies Ability to read and understand technical manuals, procedural documentation, and healthcare guides Excellent ability to simplify technical language into information that non-technical audiences can understand Familiarity with project management, quality assurance, and information systems design Awareness of current IT security standards, applicable privacy laws, Joint Commission accreditation standards Ability to lead and recommend documentation strategy changes to meet current safety and quality trends DESIRED for the position: Masters degree in Clinical Informatics or in a relevant field