Information Governance Coordinator / Records Management

Information Governance Coordinator

Location: Lakewood, Colorado (Onsite)

Job Type: 12-month Contract

PLEASE NOTE:

• Initial 12 month Contract with opportunity to be extended or converted to permanent.
• This is an onsite role - must be willing to commute and work onsite 5 days / week
• Candidates must be authorized to work in the US indefinitely without present or future need for visa sponsorship. Will be required to present work authorization information during onboarding.
• No C2C or third party recruitment partners

Position Overview

We are seeking an organized, detail-oriented Information Governance Coordinator to support the management of physical and electronic records throughout their lifecycle. This role will coordinate records storage and retrieval, maintain accurate inventories and documentation, and assist with information governance initiatives and data migration projects.

The ideal candidate has experience in records or document management, is comfortable working across Microsoft 365 environments, and takes pride in maintaining accurate records while delivering responsive support to internal stakeholders.

Key Responsibilities

• Coordinate daily records management activities, including offsite storage, box retrievals, transfers, returns, and vendor communications.
• Maintain accurate records inventories, box-level indexes, tracking logs, labeling, and chain-of-custody documentation.
• Receive, review, reorganize, re-box, and prepare physical records for storage, transfer, divestiture, or approved destruction.
• Support records retention, disposition, shredding, inventory reconciliation, and compliance reviews.
• Assist with information governance and data migration initiatives involving SharePoint, Microsoft Teams, OneDrive, and shared file environments.
• Audit records and electronic repositories to identify discrepancies, duplicate content, metadata issues, and potential compliance concerns.
• Maintain documentation and audit records in accordance with established retention schedules, company policies, and regulatory requirements.
• Perform quality control reviews to ensure records are complete, accurately indexed, properly classified, and appropriately retained.
• Provide timely customer support to internal stakeholders, resolve routine issues, and escalate complex matters as needed.

Required Qualifications

• Experience in records management, information governance, document management, or a related field.
• Familiarity with SharePoint, Microsoft Teams, OneDrive, and shared file environments.
• Hands-on experience managing physical records, storage inventories, retrieval requests, and storage vendor coordination.
• Strong attention to detail and experience maintaining tracking logs, indexes, and accurate documentation.
• Excellent organizational, communication, and customer service skills.
• Ability to manage multiple priorities while maintaining accuracy and meeting deadlines.

Work Environment

This is a long-term contract opportunity based onsite in Lakewood, Colorado. The successful candidate will be comfortable balancing hands-on physical records management with electronic records coordination, documentation, and cross-functional support.

JAB Recruitment is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to legally protected characteristics.

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